Kitsap County Personnel Manual

PERSONNEL

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HUMAN SERVICES

KITSAP COUNTY PERSONNEL MANUAL

Adopted September 11, 2000
Effective: October 1, 2000
Last Amended: December 12, 2011
Effective: January 1, 2012

(Complete Personnel Manual Chapters 1-15)

CHAPTER 1	GENERAL PROVISIONS
SECTION A	ABOUT KITSAP COUNTY
SECTION B	ORGANIZATIONAL STRUCTURE (see Appendix A)
SECTION C	KITSAP COUNTY VISION STATEMENT
SECTION D	KITSAP COUNTY MISSION STATEMENT
SECTION E	FUNCTION OF COUNTY GOVERNMENT
SECTION F	STANDARDS
SECTION G	PURPOSE OF THIS HANDBOOK
SECTION H	APPLICABILITY
SECTION I	EMPLOYER RIGHTS
SECTION J	EMPLOYEE RIGHTS
SECTION K	SEVERABILITY
SECTION L	REVISIONS, ADDITIONS, AND DISTRIBUTIONS
CHAPTER 2	DEFINITION OF TERMS
2.1	ADMINISTRATIVE LEAVE
2.2	ANNIVERSARY DATE
2.3	APPLICANT
2.4	CAUSE
2.5	CLASSIFICATION
2.6	COMPENSATORY TIME
2.7	CONTINUOUS SERVICE/SENIORITY
2.8	COUNTY ADMINISTRATOR
2.9	DEMOTION
2.10	DEPARTMENT OF PERSONNEL AND HUMAN SERVICES
2.11	DEPARTMENTAL RULES
2.12	DEPARTMENT DIRECTOR
2.13	DIRECTOR
2.14	DISCHARGE
2.15	EMPLOYEE ASSISTANCE PROGRAM (EAP)
2.16	ELECTED OFFICIAL
2.17	EMPLOYEE CLASSIFICATION
2.18	EMPLOYING OFFICIAL
2.19	FULL MONTH OF EMPLOYMENT
2.20	GRIEVANCE
2.21	IMMEDIATE FAMILY
2.22	JOB SHARING
2.23	LAYOFF
2.24	ORAL WARNING
2.25	OUT OF CLASS PAY
2.26	OVERTIME
2.27	PAID STATUS
2.28	PAY GRADE
2.29	PAY RANGE
2.30	PERSONNEL FILE
2.31	POSITION
2.32	PROBATIONARY PERIOD
2.33	PROMOTION
2.34	RECALL
2.35	RECLASSIFICATION
2.36	RE-EMPLOYMENT
2.37	RESIGNATION
2.38	RETIREMENT
2.39	SUPERVISOR
2.40	SUSPENSION
2.41	TERMINATION
2.42	TIME LOSS
2.43	TRANSFER
2.44	WORK DAY
2.45	WORK IMPROVEMENT PLAN
2.46	WORK/LIFE POLICIES AND PROGRAMS
2.47	WORKPLACE
2.48	WORK WEEK
2.49	WRITTEN REPRIMAND
CHAPTER 3	RECRUITMENT AND EXAMINATION
SECTION A	RECRUITMENT
SECTION B	EXAMINATIONS
CHAPTER 4	APPOINTMENT
SECTION A	EMPLOYMENT LISTS
SECTION B	TYPES OF APPOINTMENTS
CHAPTER 5	PROBATIONARY PERIOD
SECTION A	PURPOSE
SECTION B	PROBATIONARY PERIOD NEW EMPLOYEE AND TRANSFERRED EMPLOYEE
SECTION C	PROBATIONARY PERIOD - PROMOTED EMPLOYEE
CHAPTER 6	CLASSIFICATION
SECTION A	APPLICABILITY
SECTION B	CLASSIFICATION PLAN
SECTION C	CLASS SPECIFICATIONS
SECTION D	CLASSIFICATION STUDIES
SECTION E	RECLASSIFICATION
SECTION F	WORKING OUT-OF-CLASS
CHAPTER 7	COMPENSATION ADMINISTRATION
SECTION A	APPLICABILITY
SECTION B	PAY PLAN
SECTION C	RATES OF PAY
SECTION D	ADVANCEMENT WITHIN A PAY GRADE
SECTION E	LONGEVITY BONUS
SECTION F	COMPENSATION FOR TRAVEL AND TRAINING
SECTION G	OVERTIME - NON-EXEMPT EMPLOYEES
SECTION H	OVERTIME - EXEMPT EMPLOYEES
SECTION I	RETENTION/RECRUITMENT PREMIUM PAY
CHAPTER 8	SENIORITY/CONTINUOUS SERVICE
SECTION A	SENIORITY RETAINED
SECTION B	SENIORITY LOST
SECTION C	ADJUSTMENT TO CONTINUOUS SERVICE DATE
SECTION D	ADJUSTMENT TO STEP INCREMENT DATE
CHAPTER 9	EMPLOYEE BENEFITS
SECTION A	GENERAL POLICY
SECTION B	ORIENTATION
SECTION C	INSURANCE BENEFITS AND ADMINISTRATION
SECTION D	RETIREMENT SYSTEM
SECTION E	HOLIDAYS
SECTION F	SICK LEAVE (Amended 12-13-04)
SECTION G	ANNUAL LEAVE (Amended 12-13-04)
SECTION H	SOCIAL SECURITY
SECTION I	WORKERS COMPENSATION (Industrial Insurance)
SECTION J	LEAVES OF ABSENCE
SECTION K	EMPLOYEE ASSOCIATIONS
SECTION L	COUNTY TRAINING PROGRAM (see Appendix L)
SECTION M	EMPLOYEE ASSISTANCE PROGRAM (EAP) (see Appendix R)
SECTION N	EMPLOYEE SUGGESTION AWARD PROGRAM (see Appendix U)
CHAPTER 10	EMPLOYEE RELATIONS
SECTION A	EQUAL EMPLOYMENT OPPORTUNITY PLAN (see Appendix S)
SECTION B	SEXUAL HARASSMENT (see Appendix I)
SECTION C	EMPLOYEE RESPONSIBILITIES
SECTION D	PERFORMANCE EVALUATIONS
SECTION E	HEALTH AND SAFETY
SECTION F	CONFLICT OF INTEREST
SECTION G	WHISTLEBLOWER PROTECTION (see Appendix O)
SECTION H	ELECTRONIC COMMUNICATIONS POLICY (see Appendix F)
SECTION I	KITSAP COUNTY DRUG FREE WORKPLACE POLICY (see Appendix E)
SECTION J	PREVENTION OF WORKPLACE VIOLENCE POLICY (see Appendix P)
SECTION K	TRAVEL POLICY (see Appendix M)
SECTION L	SOCIAL MEDIA USE POLICY (see Appendix X)
CHAPTER 11	WORKING CONDITIONS
SECTION A	WORK WEEK
SECTION B	WORK SCHEDULE
SECTION C	ATTENDANCE AND ABSENTEEISM
SECTION D	AUTHORIZED ABSENCES
SECTION E	UNAUTHORIZED ABSENCES
SECTION F	REST PERIODS/BREAKS
SECTION G	MEAL PERIODS
SECTION H	ALTERNATIVE WORK SCHEDULES
SECTION I	JOB SHARING POLICY
SECTION J	EMERGENCY COURTHOUSE CLOSURE
SECTION K	WORK/LIFE POLICIES AND PROGRAMS (see Appendix Q)
CHAPTER 12	DISCIPLINE AND DISCHARGE
SECTION A	DISCIPLINE
SECTION B	CAUSES FOR DISCIPLINARY ACTION
SECTION C	PROGRESSIVE DISCIPLINE PROCESS
SECTION D	DISCIPLINARY PROCEDURE
CHAPTER 13	GRIEVANCE PROCEDURE
SECTION A	PURPOSE
SECTION B	GRIEVANCE DEFINED
SECTION C	WHO MAY GRIEVE
SECTION D	TIME LIMITS
SECTION E	PROCEDURE
CHAPTER 14	TERMINATION FROM EMPLOYMENT
SECTION A	RESIGNATION
SECTION B	RETIREMENT - REGULAR
SECTION C	RETIREMENT - DISABILITY
SECTION D	REDUCTION OF FORCE - LAYOFF
SECTION E	INVOLUNTARY TERMINATION OF EMPLOYMENT RELATIONSHIP
SECTION F	RETURN OF COUNTY PROPERTY
SECTION G	FINAL PAYCHECK
SECTION H	INQUIRIES REGARDING SEPARATED EMPLOYEES
SECTION I	UNEMPLOYMENT CLAIMS
CHAPTER 15	RECORDS AND REPORTS
SECTION A	PERSONNEL RECORDS AND FILES
SECTION B	CONFIDENTIALITY AND PUBLIC DISCLOSURE
SECTION C	EMPLOYEE ACCESS TO PERSONNEL FILES
SECTION D	CHALLENGES TO THE PROPRIETY OF DOCUMENTS IN PERSONNEL FILES
SECTION E	DEPARTMENTAL WORKING FILES

All Appendices are in the Adobe PDF Format

APPENDIX A
KITSAP COUNTY ORGANIZATIONAL CHART

APPENDIX B
KITSAP COUNTY ANNUAL LEAVE DONATION PLAN

APPENDIX C
AT WILL EMPLOYEES

APPENDIX D
POLICY REGARDING INCLEMENT WEATHER AND NATURAL DISASTERS PURPOSE

APPENDIX E
KITSAP COUNTY DRUG-FREE WORKPLACE POLICY

APPENDIX F
A RESOLUTION REPEALING 009-1997 AND ADOPTING A REVISED ELECTRONIC COMMUNICATIONS POLICY

APPENDIX G
KITSAP COUNTY FAMILY MEDICAL LEAVE (FMLA) POLICY

APPENDIX H
CHAPTER 162-12 WAC PRE-EMPLOYMENT INQUIRY GUIDE

APPENDIX I
POLICY PROHIBITING DISCRIMINATION AND HARASSMENT

APPENDIX J
AN ORDINANCE PROHIBITING SMOKING IN CERTAIN COUNTY BUILDINGS WITH PENALTIES

APPENDIX K
TELECOMMUTING POLICY GUIDE

APPENDIX L
KITSAP COUNTY TRAINING POLICY

APPENDIX M
RESOLUTION REPEALING RESOLUTION NOS. 53-1998, 163-1998, AND 146-2001, AND ADOPTING A NEW POLICY FOR THE REIMBURSEMENT OF TRANSPORTATION, LODGING, MEALS, AND TRAVEL EXPENSES INCURRED BY KITSAP COUNTY OFFICERS AND EMPLOYEES.

APPENDIX N
REIMBURSEMENT OF TRAVEL EXPENSES FOR SELECTED APPLICANTS FOR COUNTY EMPLOYMENT

APPENDIX O
ORDINANCE 151-A WHISTLEBLOWER PROTECTION

APPENDIX P
A RESOLUTION AMENDING RESOLUTION NO. 142-1998 A RESOLUTION RELATING TO THE PREVENTION OF WORKPLACE VIOLENCE; A RESOLUTION RELATING TO PREVENTION OF WORKPLACE VIOLENCE

APPENDIX Q
WORK/LIFE POLICIES AND PROGRAMS

APPENDIX R
EMPLOYEE ASSISTANCE PROGRAM

APPENDIX S
EQUAL EMPLOYMENT OPPORTUNITY PLAN

APPENDIX T
KITSAP COUNTY EMPLOYEE RECOGNITION PROGRAM

APPENDIX U
KITSAP COUNTY EMPLOYEE SUGGESTION AWARD PROGRAM

APPENDIX V
POLICY PERTAINING TO EXTRA HELP POSITIONS

APPENDIX W
DEFERRED COMPENSATION PLAN FOR KITSAP COUNTY (Resolution No. 146-2003)

APPENDIX X
SOCIAL MEDIA USE POLICY

Last Updated: January 24, 2012

The Personnel & Human Services Department is organized into the following divisions, whose managers report to the department director.