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Kitsap County Auditor * 619 Division St
Port Orchard WA 98366-4687
360-337-7129 * Fax: 360-337-4645
 

For questions or concerns, please contact:
Kitsap County Auditor - Elections/Voter Registration
(360)337-7128
FAX (360)337-5769

As we start the New Year, I am thrilled to announce several new resources that will improve communication with our customers, including this newsletter which we will publish quarterly. At the Auditor’s Office we do so much more than financial auditing. The focus of this newsletter is to go beyond the books and inform you of the essential services we provide, discuss our performance, and look ahead to milestones on the horizon.

In 2011 we launched a suite of social media websites where you will find all of the latest information about the Auditor’s Office. For example, if you’ve ever wondered what happens to your ballot after you’ve placed it in the mail, you might enjoy this short video on our YouTube channel: http://bit.ly/AfCREb.

This newsletter includes updates on the four major, yet diverse functions of the Auditor’s Office: Elections, Recording, Licensing and Financial Services. We encourage you to join the discussion at one of our social media websites and share your comments, questions and suggestions for improvement.

Elections and Voter Registration
About 55 percent of the county’s 147,000 registered voters participated in the Nov. 8 General Election, which included the closely contested Port Orchard mayoral race. The five-vote difference was so close a hand re-count was conducted to determine the winner.

We anticipate turnout for the 2012 General Election to be much greater – close to 90 percent. In addition to the General Election on Nov. 6, we are holding special elections in February and April.

Each state is required to redraw its political boundaries every 10 years after the release of census data. Washington state’s population increase resulted in changes to congressional and legislative districts. The addition of a new congressional district means that many voters will see changes in their voting precincts. We will be issuing new voter registration cards with updated information to all voters affected by redistricting.

Recording
The Recording Division provides services that support reduced paper usage and reduced energy consumption. By allowing companies to submit real estate documents electronically we are reducing postage and multiple handling of documents. Because we maintain the Board of County Commissioners meeting minutes, ordinances and resolutions electronically, we’re able to provide these documents to the public without delay.

Our efforts were recognized in 2011, with the Waste Wi$e Kitsap Award for meeting our paper reduction goals. Other highlights from 2011 include:

  • $8.4M gross revenue collected, which helps fund affordable housing, ending homelessness and child abuse prevention programs among others
  • 54,781 legal documents recorded, of which 246,525 pages were imaged
  •  2,382 total pages imaged and filed electronically for Board of County Commissioners meeting minutes, ordinances and resolutions
  • 1,728 marriage license applications processed
  • 19 percent of all documents were recorded electronically

In 2012 we expect to see an increase in the number of electronically recorded real estate documents with the County Treasurer’s Office implementation of an electronic system for collecting excise tax. 

Licensing
As one of six offices statewide that provides Quick Titles, we’re able to issue vehicle and vessel titles immediately, compared to up to eight weeks using standard processing.

In 2011 we launched a new pet licensing system that is more efficient and helps reunite stray pets with their owners. We opened a new vehicle/vessel licensing sub-agency in South Kitsap, an addition that allowed us to achieve our goal of improved service delivery to our customers in the south end of the county.

Highlights from 2011 include:

  • $17.3M gross revenue collected, which helps fund law enforcement, Puget Sound ferry operations, transportation improvements and other programs
  • 139,098 transactions processed by Auditor Licensing staff
  • 180,720 transactions processed by our five sub-agency offices
  • 47,495 internet license renewals processed by Auditor Licensing staff
  • 27,222 internet renewals processed by our five sub-agency offices
  •  426 Quick Titles processed

Like many in public service, we are being asked to do more with less in 2012. Despite these challenges we continue to look for additional services we can provide our customers.

Financial Services
We are pleased to report that in 2011 we received the Certificate of Achievement for Excellence in Financial Reporting Award for the 14th consecutive year, despite ever increasing financial reporting requirements. Other accomplishments in 2011 include consolidation of the county’s timekeeping system and automation of accounts payable.

Financial Services took full responsibility for administration of the county’s timekeeping system from the Personnel Department as part of their 2011 budget reductions. Currently, 75 percent of county departments use this system. In addition to providing these departments with technical support, we also serve as the lead in converting the rest of the county to this timekeeping system.

We continue to work through automating accounts payables (AP) to an electronic process. Kitsap is one of only three counties to make this leap. Our goal is to create an electronic processing system that doesn’t sacrifice internal controls or create additional tasks. Automating AP will allow customers to access records online and eliminates the need to store paper records.

Join the discussion at kitsapgov.com/aud.

Beyond the Books Archives

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Kitsap County Auditor's Office, 360-337-7128
Email: auditor@co.kitsap.wa.us

Last Updated:  December 29, 2016


DGilmore2016  
Dolores Gilmore
County Auditor (D)

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