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Last year in this newsletter our goal was to take you Beyond the Books and inform you of the essential services we provide, discuss our performance, and look ahead to milestones on the horizon. This year our goal is take you “Inside the Books” to give you a comprehensive overview of each department in our office. All of the stories will be supplemented by photos, videos and updates that are available on our Facebook page at: www.facebook.com/KitsapCountyAuditor.
In this issue, we take a closer look at our Financial Services Division, the work they do on a daily basis and an exciting new project in the works.
Financial Services maintains Kitsap’s financial management system, and provides accounting support and other services for the county’s 25 departments and offices. This is no small undertaking for Division Manager David Schureman and his staff given the county’s 25 departments and $264 million in annual expenses.
Financial Services also supervises accounting activities for the Public Works Department. This is made possible by an arrangement between the two offices designed to foster communication and coordination. Public Works Accounting Finance Managers Dean Brown and Mike Edde report to Schureman allowing for direct collaboration between the two departments.
In addition to accounting support, Financial Services provides
Accounting is generally considered to be the process of keeping track of a business’ or government agency’s finances by recording its revenue, expenses and other financial transactions.
Payroll Services Supervisor Mia Alexander and her staff audit payroll information provided by other department to ensure proper federal payroll taxes are withheld and fair labor standards such as overtime are applied correctly when issuing paychecks to the county’s 1,200 employees. Additionally, Mia’s staff process payroll for 600 employees working at 14 special taxing districts including area Fire and Rescue, Water, Utility, Parks and Recreation, Kitsap Public Health and Kitsap Public Facilities.
The county receives approximately $35 million in grant revenue annually. Financial Services Coordinator Susanne Yost works with departments to compile Kitsap’s federal grant expense report. The county is required to prepare this report because it receives more than $500,000 in federal grant assistance each year.
Fixed Asset Reports
In 2013 we will produce our first Popular Annual Financial Report. This report is designed to help citizens better understand the financial reports we produce. We are the first county in the state to provide this report, which will be available by the end of June.
Our efforts to automate Accounts Payable continue. Automating Accounts Payable will allow vendors to submit invoices and bills electronically, provide an electronic approval process as well as eliminate storage of paper records. We are in the first phase of this three phase project which will be completed when we can assure that all document images are being captured and stored properly.
Meet the Financial Services Division at: www.facebook.com/KitsapCountyAuditor.
Contact Beyond the Books editor to subscribe to this newsletter.
July 16, 2014