A G E N D A KITSAP COUNTY BOARD OF COMMISSIONERS January 31, 2005 NOTE: ITEMS MARKED WITH AN ASTERISK (*) ARE CONSIDERED ROUTINE BUSINESS AND MAY BE ACTED UPON TOGETHER BY ONE MOTION AS CONSENT ITEMS. IF YOU WISH TO HAVE A PARTICULAR ITEM DISCUSSED AND ACTED UPON SEPARATELY, PLEASE NOTIFY THE CLERK OF THE BOARD BEFORE THE MEETING STARTS. (THE BOARD OF COMMISSIONERS' PUBLIC MEETINGS AND PUBLIC HEARINGS ARE AUDIO AND VIDEO TAPED). DRAFT NO. 3 ~~ 1/27/05 8:50 AM ~~SUBJECT TO CHANGE: 10:00) Meeting Called to Order with Pledge of Allegiance. PROCLAMATIONS/RESOLUTIONS/RECOGNITION: 10:00 – 1 Employee Service Awards. Staff Contact: Tammy Dillinger, 337-7185. 10:00 – 2 Presentation of an Environmental Excellence Award to Pope & Talbot and Pope Resources located in North Kitsap Commissioner District #1. Staff Contact: Opal Robertson, 337-4428. 10:00 – 3 Proclamation acknowledging and congratulating Calvin "Cal" Wartman for his 50 years of service to the community through his participation in the Lions Club International service organization. Staff Contact: Deborah Heller, 337-4428. 10:00 – 4 Resolution reappointing Mack Lawrence to the Developmental Disabilities Advisory Board to a term ending December 31, 2007. Staff Contact: Jan Koske, 337-4650. 10:00 – 5 Resolution rescinding Resolution No. 191-1996 relating to an Open Space Parks and Greenways Advisory Committee and appointing Frank Stowell (Dist. #1), Michael Tucker (Dist. #1), Jolene Palmer (Dist. #1), Howard O'Brien (Dist. #1), Fred Depee (Dist. #2), Karl Duff (Dist. #2), Kenneth Houghton (Dist. #2), Tyson Depoe (Dist. #2), Judy Matchett (Dist. #3), Helen Daly (Dist. #3) and Donald Large (Dist. #3) to staggered terms on the reinstated Park and Recreation Advisory Board. Staff Contact: Jan Koske, 337-4650. 10:00 – 6 Resolution appointing Andria Houghton and Gregg Kanyer to the East Kitsap Salmon Habitat Restoration Committee completing un-expired terms ending June 30, 2005. Staff Contact: Jan Koske, 337-4650. ITEMS SET FOR TIME CERTAIN: 10:00) A Public hearing to consider a Resolution to Vacate a portion of East Spruce Street consisting of 50-feet of dedicated right-of-way in the Plat of Sitterly's Addition to Manchester and to sell at public auction an additional 5-feet of tax-title land. The proposed vacation and subsequent sale is located in South Kitsap, Commissioner District #2. Total Fiscal Impact: $27,650. Source of Funds: Successful Bidder. Staff Contact: Jim Barnard, 337-5777 x3636. 10:00) B Public hearing to consider an Ordinance amending Kitsap County Code Title 2.02, establishing the 2005 Board of County Commissioners regular public meeting schedule. Total Fiscal Impact: None. Source of Funds: Staff Contact: Malcolm Fleming, 337-7146. 10:00) C Public hearing to consider an Ordinance reducing the speed limit from 35 MPH to 30 MPH on Tracyton Boulevard NW from Stampede Boulevard to Allen's Corner in Central Kitsap Commissioner District #3. Total Fiscal Impact: $175. Source of Funds: Road Fund. Staff Contact: Steve Johnson, 337-3114. OPPORTUNITY FOR PUBLIC COMMENTS ON AGENDA ITEMS ONLY: (Please limit comments to 2minutes) OTHER BUSINESS AND CONSENT ITEMS: 1) MISCELLANEOUS ITEMS: * A. Approve Minutes of January 10, 2005. * B. Approve Warrant Nos. * C. Refer the following to the Prosecutor's Office and Risk Management: 1) Claim for Damages filed by Paula Binford; 2) Claim for Damages and Supplement to Claim for Damages filed by Rogers Wilson on behalf of Nathan Daniel Cory; 3) Claim for Damages filed by QWEST; Claim for Damages filed by Keri and Terry Johnson; 4) Summons, Petition For Removal & Request For Jury Trial filed by West Sound Narcotics Enforcement Team and The Kitsap County Sheriff's Department; 5) Summons, Election Contest Petition, Affidavit of Chris Vance in Support of Election Contest Petition, Petitioner's Motion for Expedited Discovery filed by Timothy Borders, Thomas Canterbury, Tom Huff, Margie Ferris, Paul Elvig, Edward Monaghan and Christopher Vance; 6) Notice of Hearing, Petition for Condemnation and Lis Pendens filed by Puget Sound Energy, Inc; 7) Declaration of Service and Petition for Review filed by Jerry Harless; and 8) Petition for Review filed by 1000 Friends of Washington and Kitsap Citizens for Responsible Planning. 2) DEPARTMENT OF COMMUNITY DEVELOPMENT: * A. Contract amendment with Triangle Associates (KC-237-00G) increasing the contract amount by $54,000 to facilitate completion of the Kitsap Peninsula Watershed Plan. Total Fiscal Impact: $500 for staff costs through June 30, 2005. Source of Funds: Ecology Grant, Surface & Storm Water Mgmt and General Funds for staff costs. Staff Contact: Keith Folkerts, 337- 7098. * B. Final Plat approval for Whitehorse Phase I located in North Kitsap Commissioner District #1. Total Fiscal Impact: N/A. Source of Funds: N/A. Staff Contact: Jim Barnard, 337-4544 x3636. * C. Resolution approving the Planned Unit Development known as Whitehorse Phase I located in North Kitsap Commissioner District #1. Total Fiscal Impact: N/A. Source of Funds: N/A. Staff Contact: Jim Barnard, 337-4544 x3636. 3) COUNTY CLERK'S OFFICE: * A. Contract amendment with Crawford, McGilliard, Peterson, Yelish & Dixon Law Firm (KC-534-95B) extending the contract period for an additional two months to allow for completion of final negotiations on a new multi-services, public defense contract. Total Fiscal Impact: $158, 568. Source of Funds: General Fund. Staff Contact: Joanne Cruz, 337-7015. 4) DEPARTMENT OF EMERGENCY MANAGEMENT: * A. Contract with Washington State Military (KC-534-04) to receive Grant funding for hazard mitigation of 13 water reservoirs (2 at North Perry Water District and 11 at Silverdale Water District) against earthquake damage. Total Fiscal Impact: $866,000. Source of Funds: Federal Hazard Mitigation Program Grant. Staff Contact: Phyllis Mann, 307-5870. * B. Resolution approving the Revised Kitsap County Multi-Hazard Mitigation Plan. Total Fiscal Impact: N/A. Staff Contact: Phyllis Mann, 307-5870. 5) DEPARTMENT OF PERSONNEL AND HUMAN SERVICES: * A. Contract amendment with Kitsap County Parent Coalition for Development Disabilities (KC-346-03A) increasing the contract amount by $12,000 for the period of July 1, 2003 – June 30, 2005. Total Fiscal Impact: $12,000 expenditure is fully grant funded. Source of Funds: DSHS/DDD. Staff Contact: Doug Washburn, 337-4872. * B. Contract amendment with RMH Services (KC-522-03A) increasing the contract amount by $7,800 and extending the contract end date to June 30, 2005 to administer public mental health services throughout Kitsap, Jefferson and Clallam counties. Total Fiscal Impact: $7,800 expenditure is 100% grant funded. Source of Funds: WA State DSHS. Staff Contact: Anders Edgerton, 337-4886. * C. Contract amendment with the Fully Effective Employees (KC-591-02B) for the County's Employee Assistance Program services. Total Fiscal Impact: $19,100. Source of Funds: General Admin & Operations. Staff Contact: Susan Smith, 337-7185. * D. Contract with Kitsap Physicians Service (KC-531-04) to provide health care benefits and services to eligible Kitsap County Deputy Sheriffs, Sergeants and Corporals and their eligible dependents for Group # 22210 for the period of January 1, 2004 through December 31, 2004. Total Fiscal Impact: Approximately $174,348. Source of Funds: General Fund – 2004 Budget. Staff Contact: Penny Starkey, 337-3517. E. Contract with Kitsap Physicians Service (KC-532-04) to provide health care benefits and services to eligible Kitsap County employees and their eligible dependents for Group Numbers 22220 – Opt. 1 and 22230 – Opt 2; 22208 – Opt. 1 and 22207 – Opt 2 for the period of January 1, 2004 through December 31, 2004. Total Fiscal Impact: Approximately $3,131,160. Source of Funds: General Fund – 2004 Budget. Staff Contact: Penny Starkey, 337-3517. F. Contract with Group Health Options, Inc/Alliant Plus/Alliant Selection Health Plans (KC-533-04) to provide health care benefits and services to eligible Kitsap County employees, retirees and their eligible dependents for Group Numbers 56098, 57666, 50976, 50977, 56099 and 50989 for the period of January 1, 2004 through December 31, 2004. Total Fiscal Impact: Approximately $5,561,784. Source of Funds: General Fund – 2004 Budget. Staff Contact: Penny Starkey, 337-3517. * G. Contract amendment with the WA State Dept of Social & Health Services (KC-432-03B) increasing the contract amount by $7,000 for 2003-2005 Caregivers Training services for the period of July 1, 2003 through June 30, 2005. Total Fiscal Impact: $7,000 reimbursed in total program and administrative services by DSHS. Source of Funds: WA State DSHS/ADSA. Staff Contact: Paul Urlie, 337-7068. * H. Contract with the Bremerton Services Association (KC-008-05) for 2005 Senior Citizens Nutrition Program for the period of January 1, 2005 through December 31, 2005. Total Fiscal Impact: $357,936 – program expenditure fully offset by State grants. Source of Funds: WA State DSHS/ADSA. Staff Contact: Paul Urlie, 337-7068. * I. Workforce Investment Act contract amendment with the Olympic Consortium and WA State Employment Security (KC-289-02C) for continuation of a dislocated worker project to help employees laid off as the result of events of September 11, 2001 and extending the contract end date to June 30, 2005. Total Fiscal Impact: $21,490 expenditure is 100% grant funded. Source of Funds: WIA Grant. Staff Contact: Bob Potter, 337-4873. * J. Resolution regarding the temporary establishment of the classification of Chief Civil Deputy within the Kitsap County Sheriff's Office. Total Fiscal Impact: Approximately $6,350 including salary and benefits. Source of Funds: Current 2005/2006 Budget. Staff Contact: Lynn Flanig, 337-7185 x3536. * K. Resolution regarding annual leave benefits for Diane Mark, Information Services GIS Manager. Total Fiscal Impact: No additional impacts. Source of Funds: Current 2005 Budget. Staff Contact: Lynn Flanig, 337-7185 x3536. * L. Resolution creating a classification and downgrading a position in the Kitsap County Coroner's Office. Total Fiscal Impact: Annual savings of approximately $1,900 including salary and benefits in the 2005/2006 Budget. Source of Funds: Current 2005/2006 Budget. Staff Contact: Lynn Flanig, 337-7185 x3536. 6) DEPARTMENT OF PUBLIC WORKS: * A. Contract with N Harris Computer Corporation (KC-033-05) to upgrade the utility billing system for Kitsap County's 11,000 customers. Total Fiscal Impact: $167,600. Source of Funds: Waste Water Sewer Utility Fund. Staff Contact: Rick Gagnon, 337-5777. * B. Resolution accepting as complete the Tracyton Blvd NW Traffic Calming project (KC-405-03) located in Central Kitsap Commissioner District #3. Total Fiscal Impact: Minimal. Source of Funds: Road Fund. Staff Contact: Jacques Dean, 337-5777 x4671. * C. Resolution accepting as complete the Salmonberry Road Widening and Resurfacing project (KC-202-03) located in South Kitsap Commissioner District # 2. Total Fiscal Impact: Minimal. Source of Funds: Road Fund. Staff Contact: Jacques Dean, 337-5777 x4671. * D. Resolution accepting as complete the Glenwood Road SE Phase I project (KC-184-03) located in South Kitsap Commissioner District # 2. Total Fiscal Impact: Minimal. Source of Funds: Road Fund. Staff Contact: Jacques Dean, 337-5777 x4671. * E. Resolution initiating County Road Projects for 2005 (Bethel Road Corridor, Myhre Road Phase I, Hansville Road #1 and #2). Total Fiscal Impact: Minimal. Source of Funds: Road Fund. Staff Contact: Dick Dadisman, 337- 5777 x3556. * F. Resolution initiating County Road Day Labor Projects for 2005 (J M Dickenson Road SW, Seabeck-Holly Road NW, Big Valley Road NE). Total Fiscal Impact: Minimal. Source of Funds: Road Fund. Staff Contact: Dick Dadisman, 337-5777 x3556. * G. Resolution establishing the 2005 Rental Rates for ER&R Equipment. Total Fiscal Impact: $6,179,280. Source of Funds: ER&R Fund. Staff Contact: Mark Stanisich, 337-5777 x4895. * H. Quit Claim Deed requested by Charles Beaulieu as part of a Quiet Title action in order to obtain the 1-foot tax title strip petitioned for sale in February 2004 located in the Plat of Indianola Beach North Kitsap Commissioner District #1. Total Fiscal Impact: Minimal. Source of Funds: Road Fund. Staff Contact: Molly Foster, 337-5777 x3686. * I. Resolution accepting as complete the NW Newberry Hill Road Phase II project (KC-530-03) in Central Kitsap Commissioner District # 3. Total Fiscal Impact: Minimal. Source of Funds: Road Fund. Staff Contact: Jacques Dean, 337-5777 x4671. J. Resolution declaring the County's intent to form a Local Improvement District (LID) for the purpose of installing sewers in a portion of the Manchester area and fixing a time and date of public hearing for considering all matters relating to the improvements located in South Kitsap Commissioner District #2. Total Fiscal Impact: $695,000. Source of Funds: LID Assessments. Staff Contact: Stella Vakarcs, 337-5777 x3660. * K. Contract amendment with Cosmopolitan Engineering Group (KC-316-04A) for final design of the Manchester Main Street Outfall Improvements in South Kitsap Commissioner District #2. Total Fiscal Impact: $148,348. Source of Funds: Surface & Stormwater Mgmt Fees. Staff Contact: Michael McCarthy, 337-5777 x3348. 7) DEPARTMENT OF INFORMATION SERVICES: A. Contract amendment with Enterprise Document Imaging Systems (KC- 460-04A) to provide additional document imaging functionality for the core platform in order to support the implementation of six departments into the one enterprise document imaging system. Total Fiscal Impact: $424,593. Source of Funds: General Admin Fund. Staff Contact: Chad Dean, 337- 4409. 8) DEPARTMENT OF ADMINISTRATIVE SERVICES: * A. Contract with Grant Solutions.com (KC-023-05) for grant research and grant writing services. Total Fiscal Impact: $94,082 ($43,605 in 2005 and $44,477 in 2006). Source of Funds: General Admin & Operations. Staff Contact: Ben Holland, 337-4504. * B. Resolution regarding the use of county-owned facilities for wellness programs for county employees. Source of Funds: None required. Staff Contact: Maureen Walker, 337-4675, Dan Daling, 337-7185 x3537. * C. Resolution establishing the Bethel Corridor Development Project Fund and authorizing an interfund loan from the County Road Construction Fund. Total Fiscal Impact: Not to Exceed $6,000,000. Source of Funds: County Road Construction Fund. Staff Contact: Ben Holland, 337-4504. * D. Contract with the Historical Society (KC-015-05) to continue the ongoing historical preservation program for Kitsap County for the period of January 1, 2005 through December 31, 2006. Total Fiscal Impact: $63,420. Source of Funds: General Admin & Operations Fund. Staff Contact: Ben Holland, 337-4504. * E. Contract with the Kitsap Regional Economic Development Council (KC- 032-05) to promote economic development in Kitsap County. Total Fiscal Impact: $72,000. Source of Funds: General Admin & Operations Fund. Staff Contact: Ben Holland, 337-4504. * F. Resolution approving the form and authorizing the execution of (1) a Contingent Loan Agreement with the Kitsap County Consolidated Housing Authority to provide assistance to the Authority in the payment of notes issued to finance the acquisition and rehabilitation of the Poplars Apartments project and (2) an Operating Assistance Agreement with the Authority to provide assistance to the Authority in connection with the operation of the project and rescinding Resolution No. 193-2004. Total Fiscal Impact: Potential County liability in the event of default up to $100,000. Source of Funds: Contingent Loan Agreement – Contingent Liability of $5.4 million plus interest and Operating Assistance Agreement – Contingent Liability of up to $100,000. Staff Contact: Ben Holland, 337-4504. 9) SHERIFF'S OFFICE: * A. Contract with Kitsap Community Resources-Americorps (KC-514-04) to provide alternatives to incarceration in the form of community service for the period of January 1, 2005 through December 31, 2006. Total Fiscal Impact: Saves the County $56 per day per inmate by providing this alternative service. Source of Funds: Jail General Admin & Operations Fund. Staff Contact: Larry Bertholf, 337-7107. B. Contract amendment with Consolidated Food Management Inc (KC-337- 02B) to provide all meal services to inmates of the Kitsap County Corrections Center and Corrections staff (per Union contract) for the period of 2005 - 2006. Total Fiscal Impact: $1,100,000. Source of Funds: Jail General Admin & Operations Fund. Staff Contact: Larry Bertholf, 337-7107. * C. Contract amendment with Kitsap County Health District (KC-023-04A) to provide prisoner medical services. Total Fiscal Impact: $576,175 for 2005 and $608,513 for 2006 provided status quo remains at 390 beds. Source of Funds: Jail General Admin & Operations Fund. Staff Contact: Larry Bertholf, 337-7107. 10) PROSECUTOR'S OFFICE: * A. Contract with the City of Bainbridge Island (KC-537-04) to provide prosecution legal services for the period of January 1, 2004 through December 31, 2007. Total Fiscal Impact: $77,246 per year in revenue to Kitsap County. Source of Funds: City of Bainbridge Island. Staff Contact: Shelley Kneip, 337-4992. 11) DEPARTMENT OF FACILITIES, PARKS & RECREATION: * A. Contract amendment with Art Anderson Associates (KC-147-04A) for Courthouse renovation engineering services. Total Fiscal Impact: $317,970. Source of Funds: Courthouse Renovation Project Fund. Staff Contact: Karen Ross, 337-4695. * B. Contract amendment with Rice Fergus Miller Architecture (KC-146-04A) for Courthouse renovation design services. Total Fiscal Impact: $540,000. Source of Funds: Courthouse Renovation Project Fund. Staff Contact: Karen Ross, 337-4695. C. Purchase and Sale Assignment Agreement with The Great Peninsula Conservancy (KC-041-05) for purchase of the 1.25-acre Loop parcel at the Stavis Estuary in North Kitsap Commissioner District #1. Total Fiscal Impact: $8,750. Source of Funds: Parks Capital Improvement Fund. Staff Contact: Joseph Coppo, 337-5355. 12) AUDITOR'S OFFICE: * A. Housing Fund Grant agreement with Catholic Community Services Southwest (KC-028-05) for project development costs for construction of Benedict House in Bremerton, WA, a group residential facility for homeless men. Total Fiscal Impact: $150,000. Source of Funds: Housing Affordability Fund. Staff Contact: Winnie Flores-Logan, 337-7118. * B. Housing Fund Grant agreement with the Kitsap Community Resources (KC-029-05) for rehabilitation of Opal Court, relocation of existing tenants and establishing an operating reserve. Total Fiscal Impact: $82,000. Source of Funds: Housing Affordability Fund. Staff Contact: Winnie Flores- Logan, 337-7118. 13) COUNTY DEPARTMENTS REPORT: A. Summary report from the Department of Public Works. Staff Contact: Randy Casteel, 337-4866. 14) COMMISSIONERS/COUNTY ADMINISTRATOR'S OFFICE: * A. Employment contract amendment with Debbie Austin (KC-141-03A) extending the contract end date to December 31, 2008. Total Fiscal Impact: $40,372 per annum. Source of Funds: General Admin & Operations Fund. Staff Contact: Malcolm Fleming, 337-7146. 15) OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE BOARD: (Please limit comments to 3 to 5 minutes) 16) BOARD OF COMMISSIONER'S COMMENTS: OTHER MEETINGS ATTENDED BY THE BOARD: 1/31/05 12:00 PM Lunch with Elected Officials 1:30 PM Exec Session (discuss potential litigation) BOCC Conf Rm 2:00 PM Exec Session (discuss litigation matters) BOCC Conf Rm 2:30 PM Admin Briefing – BOCC Conference Room 2/01/05 8:00 AM Kitsap Executive Council, Bremerton Gov. Center 2/02/05 8:00 AM Bio Terrorism Forum – Port Townsend 2/07/05 8:00 AM Admin Briefing – BOCC Conference Room 2:00 PM Admin Briefing – BOCC Conference Room 2/08/05 10:00 AM Legislative Dinner & Planning Meeting – 3:00 PM WSU Extension Open House- Bremerton Gov. Center 2/09/05 6:30 AM Boy Scouts Breakfast - Bremerton Convention Ctr 8:30 AM Work Study – Public Works Conf Room 3rd Floor 6:30 PM Kingston Sub-Area Planning Mtg-Kingston Com Ctr 2/10/05 5:30 PM WSAC Legislative Reception – Phoenix Inn, Olympia 7:30 PM WSAC Legislative Dinner –Falls Terrace, Tumwater 2/11/05 8:00 AM WSAC Legislative Steering Committee, Olympia 2/13/05 2:00 PM Westsound Academy Ground Breaking (The Board of County Commissioners public meetings are televised on public access television BKAT (ComCast Ch.12 and Wave Broadband Ch. 3) Monday nights at 5 PM, Tuesdays at 8 PM and Wednesday at 1 AM). NEXT BOARD OF COMMISSIONERS MEETING WILL BE HELD ON February 14, 2005. Visit the County's website at www.kitsapgov.com NOTE: KITSAP COUNTY DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY. INDIVIDUALS WHO REQUIRE ACCOMMODATIONS SHOULD CONTACT THE COMMISSIONER'S OFFICE AT (360) 337-7146 OR TDD (360) 337-7275 OR 1-800-816-2782. (PLEASE PROVIDE ONE-WEEK NOTICE FOR INTERPRETER SERVICES). UPCOMING TIMED AGENDA ITEMS: (PLEASE NOTE: These dates and times are tentative and subject to change) FEBRUARY 14, 2005: 10:00) A 10:00) B KITSAP COUNTY COMMISSIONERS AGENDA, JANUARY 31, 2005 Page 10 Page 1