County Administrator's Briefing Notes 2:00 PM Monday – February 14, 2005 Commissioners’ Conference Room Draft Number: 1 (Subject to Change) Attendance: Chair Chris Endresen, Commissioner Patty Lent, Commissioner Jan Angel, Administrator Malcolm Fleming, Administrator Cris Gears, Auditor Karen Flynn, Dolores Gilmore (Elections), Cindy Baker and Jim Bolger (DCD), Lauran Erickson, (Facilities, Parks & Rec), Grant Griffin and Shawn Cucciardi (VCB), Linda Berry-Maraist, Steve Stagner, Anne Blair, Rick Smith (PFD), Jeff McCormick (HBA), Tim Mathes (KAPO), Jim and Ginger Sommerhauser, and Administrative Specialist Deborah Heller 2:00 1. Convene Meeting & Approve Minutes of Previous Briefing: 2/7 PM Brief: Approved with changes 2:10 2. Elections FTE Position (Karen Flynn) Action: * Auditor is asking for a reclassification of one current position and hiring another full time employee in the elections division. * Elections have become more complicated over the years while staffing levels have remained the same for the past 20 years. * Administrator to include resolution for this topic on agenda for 2/28 meeting. * Commissioner Endresen wants background information on the reclassified position. * Commissioner Angel has questions for Auditor after meeting. 2:30 3. Proposed COMP Plan Amendment Plan of Action (Cindy Baker) Action: * Pros and Cons of allowing site-specific requests are shown on handout. * Commissioner Lent asked if site-specifics would be allowed this year. * Commissioner Angel has potential major economic developments this year, if they are held off, they will go away. How long can we stretch the time before a decision has to be made? * Commissioner Endresen stated that if we allow additional site-specifics without having the land capacity analysis it would only open the Comp Plan to appeal. * Cris Gears: the critical question is whether we are going to allow site specifics or not? * Commissioner Endresen suggests Commissioner Angel discuss specific concerns with Shelley and Cindy. Then draw up a resolution for the 2/28 meeting. 3:00 4. Sports Council with Public Facilities District (PFD) and Visitors & Convention Bureau (VCB) (Ann Blair) Action: * Commissioner Angel asked how we are going to create a Sports Council and how do we go forward. * Grant Griffin of the Visitors and Convention Bureau (VCB) would like to represent tournaments to utilize all the fields and facilities Kitsap County has available. The VCB intent is to follow the lead of other statewide Sports Councils, such as Tri-Cities. These models are up and running now and making an economic impact, with lodging tax funds and corporate sponsors. Once up and running, get a steering committee to select board members specific to areas and businesses. Then hire someone as an administrator with a recommended salary of $50,000. Possible part-time, if funding can be located. This Entity would be separate but under VCB umbrella, never assumed the PFD would be running this as VCB’s usually do it. * Commissioner Lent feels the Public Facilities District (PFD) is vital in assisting the leverage of sports council funding. * Commissioner Endresen wants to know why the PFD has not been involved in this until now and how can it become a partnership. What kind of increase there has been in the tourism fund? * Commissioner Angel feels we have to find a way to get this funded. * Commissioner Lent feels the funding is the crux of this issue. We have to make certain the funding continues. VCB is all types of tourism for Kitsap County while the Sports Council is more specific. * Linda Berry-Maraist feels the long-term vision for the Sports Council would be more hands on and local sports, in the trenches type of work assisting locals in tournaments. The PFD is nervous about making this a marketing approach instead of a grass roots approach. * Cris Gears feels we need more public input into crafting an answer for this. It is a wonderful concept; we should keep building public awareness and come up with a solution in a short time frame. * Steve Stagner said the PFD is interested in helping, especially in the funding area. We want to go further and see how the PFD can be involved and see the Sports council move forward. If everyone does a little bit, we can make this happen. Lets come back as a cohesive group and make this happen. * Commissioner Angel feels the EDC should be working with VCB and PFD as well. * Commissioner Endresen wants both groups to work with Cris Gears and our staff to come up with a plan to make it happen first. * Cris Gears will get the groups together. 4:00 5. Board of Commissioner’s/Administrator’s Issues Action: Commissioner Lent: * In addition to a SSWM performance audit we could begin a format to show other departments accountability and to list the results on the website. Would like to have the departments report to the BOCC at least quarterly, each time it is presented we will get a clearer picture of the process. Commissioner Endresen: * Although we have these accountability measures, our departments do not report back to us. Our website only began in 2000. Our organization is now more transparent then we have ever been. * I want time to ask my questions regarding the land capacity analysis, Malcolm Fleming to have DCD staff create hypothetical examples. * Earl Smith, representing Navy League, would like the Pavilion for Veterans Day next year, board concurred. * Before the meeting on February 28 make sure we have time to talk about what we are asking for in Washington DC to provide a united front. Commissioner Angel: * The Hood Canal Coordinating Council would like to have us all sit down as an entity to start having regular meetings so we don’t lose local control. We don’t want Department of Ecology to take charge. March 11 is the next meeting. Malcolm Fleming to be sure this gets on all Commissioner calendars. Cris Gears is working in Carolyn Siems old office in the interim. Review Draft Agenda for Upcoming Meetings. a. 2/16/05 – Work/Study Session (8:30 p.m.) Hood Canal Coordinating Council (Jay Watson) EXECUTIVE SESSION: Collective Bargaining Matters (Rob Gudmundson/Ned Newlin) b. 2/26/05 Executive Session – To discuss with legal counsel matters relating to potential litigation (4:00 p.m.) (Shelley Kneip) c. 2/21/05 – No Regular Meeting (President’s Day) d. 2/21/05 – Monday PM Brief – No Meeting (President’s Day) e. 2/23/05 – Work/Study Session (8:30 a.m.) BOCC Agenda Review for FEB 28 f. 2/28/05 - Regular Public Meeting (10:00 a.m.) g. 2/28/05 - Monday PM Brief (2:00 p.m.) Paladin Data Systems EKO Project (Jim Nall) Policy Review: Roadside Memorial (POL-300.4) h. 3/2/05 - Work/Study Session (8:30 a.m.) i. 3/7/05 - Monday AM Brief - No Meeting Board Attending NACO Conference j. 3/7/05 - Monday PM Brief - No Meeting Board Attending NACO Conference k. 3/9/05 - Work/Study Session (8:30 a.m.) BOCC Agenda Review for March 14, 2005 l. 3/14/05 - Regular Public Meeting (10:00 a.m.) m. 3/14/05 - Monday PM Brief (2:00 p.m.) United Way Update (Dave Foote) Human Rights Council (Bert Furuta/Leif Benson) n. 3/16/05 - Work/Study Session (8:30 a.m.) o. 3/21/05 - Monday AM Brief (10:00 a.m.) 4:30 6. Adjourn