M I N U T E S KITSAP COUNTY BOARD OF COMMISSIONERS January 10, 2005 The Board of Commissioners met on the above-stated date. Present were Chair Chris Endresen, Commissioner Jan Angel, Commissioner Patty Lent, County Administrator Malcolm Fleming and Clerk of the Board Opal Robertson. (THE BOARD OF COMMISSIONERS' PUBLIC MEETINGS AND PUBLIC HEARINGS ARE AUDIO AND VIDEO TAPED). 10:00) Meeting Called to Order with Pledge of Allegiance. PROCLAMATIONS/RESOLUTIONS/RECOGNITION: 10:00 – 1 Employee of the month recognition (William Crews, Assessor's Office). Staff Contact: Erin Neff, 337-4447. Congratulations and a Certificate of Appreciation was presented to William Crews, Assessor's Office on being selected Employee of the month for January. 10:00 – 2 Resolution reappointing Sari Perlow to the Regional Library Board of Trustees to a 5-year term ending December 31, 2008 representing Central Kitsap Commissioner District #3. Staff Contact: Jan Koske, 337-4650. Discussion was held, comments called for and hearing no objection, a motion was made by Commissioner Lent and seconded by Commissioner Angel that the Board adopts Resolution No. 002-2005* thereby reappointing Sari Perlow to the Regional Library Board of Trustees to a 5-year term ending December 31, 2008 representing Central Kitsap Commissioner District #3. Motion carries unanimously. 10:00 –3 Resolution reappointing John Alagna and appointing Jack Dirks to the Substance Abuse Advisory Board to 3-year terms ending December 2, 2007 and January 9, 2008, respectively. Staff Contact: Jan Koske, 337-4650. Discussion was held, comments called for and hearing no objection, a motion was made by Commissioner Angel and seconded by Commissioner Lent that the Board adopts Resolution No. 003-2005* thereby reappointing John Alagna and appointing Jack Dirks to the Substance Abuse Advisory Board to 3-year terms ending December 2, 2007 and January 9, 2008, respectively. Motion carries unanimously. 10:00 – 4 Resolution proclaiming Monday, January 17, 2005 as the Annual Rev. Dr. Martin Luther King Jr. Day of Celebration in Kitsap County. Staff Contact: Opal Robertson, 337-4428. Discussion was held, comments called for and hearing no objection, a motion was made by Chair Endresen and seconded by Commissioner Lent that the Board adopts Resolution No. 004-2005* thereby proclaiming Monday, January 17, 2005 as the Annual Rev. Dr. Martin Luther King Jr. Day of Celebration in Kitsap County. Motion carries unanimously. 10:00 – 5 Resolution proclaiming January 17-21, 2005 as Washington DECA Week in Kitsap County. Staff Contact: Opal Robertson, 337-4428. Discussion was held, comments called for and hearing no objection, a motion was made by Commissioner Lent and seconded by Commissioner Angel that the Board adopts Resolution No. 005-2005* thereby proclaiming January 17-21, 2005 as Washington DECA Week in Kitsap County. Motion carries unanimously. 10:00 – 6 Resolution proclaiming January 2005 as Kitsap County Mentoring Month. Staff Contact: Mary Ellen de la Pena, 337-4878. Mary Ellen dela Pena, Personnel & Human Services, gave a brief overview of the proposed resolution. Laura Hyde and Jennifer Green gave additional comments relative to the proposed resolution and support its adoption. Discussion was held, comments called for and hearing no objection, a motion was made by Commissioner Angel and seconded by Commissioner Lent that the Board adopts Resolution No. 006-2005* thereby proclaiming January 2005 as Kitsap County Mentoring Month. Motion carries unanimously. ITEMS SET FOR TIME CERTAIN: 10:00) A Public hearing to consider a Resolution authorizing the intent to sell county owned property consisting of 0.03 acres located in the Plat of Manchester Heights in South Kitsap Commissioner District #2. Total Fiscal Impact: $5,830. Source of Funds: Successful bidder. Staff Contact: Molly Foster, 337-3686. Molly Foster, Public Works, gave a brief overview of the proposed resolution stating the County purchased the property in 1987 and upon review by various county departments recommends approval of the property. Discussion was held, comments called for and hearing no objection, a motion was made by Commissioner Angel and seconded by Commissioner Lent that the Board adopts Resolution No. 007-2005* thereby authorizing the intent to sell county owned property consisting of 0.03 acres located in the Plat of Manchester Heights in South Kitsap Commissioner District #2. Motion carries unanimously. 10:00) B Public hearing to consider a Resolution authorizing the intent to sell county owned property consisting of approximately 1.5 undeveloped acres located on the Southwest corner of Silverdale Way NW and SR 308 in North Kitsap Commissioner District #1. Total Fiscal Impact: $44,470. Source of Funds: Successful bidder. Staff Contact: Molly Foster, 337-3686. Molly Foster, Public Works, gave a brief overview of the proposed resolution stating the county purchase this property in 1979 after improvements were made to the state highway and upon review by various county departments recommends approval of the property for sale. Discussion was held, comments called for and hearing no objection, a motion was made by Commissioner Angel and seconded by Commissioner Lent that the Board adopts Resolution No. 008-2005* thereby authorizing the intent to sell county owned property consisting of approximately 1.5 undeveloped acres located on the Southwest corner of Silverdale Way NW and SR 308 in North Kitsap Commissioner District #1. Motion carries unanimously. OPPORTUNITY FOR PUBLIC COMMENTS ON AGENDA ITEMS ONLY: (Please limit comments to 2minutes) OTHER BUSINESS AND CONSENT ITEMS: 1) MISCELLANEOUS ITEMS: A motion was made by Commissioner Angel and seconded by Commissioner Lent that the Board: A. Approve Minutes of January 3, 2005. B. Approve Warrant Nos. C. Refer the following to the Prosecutor's Office and Risk Management: 1) Claim for Damages filed by Bobbie Peters, Linda Peters, Tammie Mostrom and Justin Coppinger; 2) Claim for Damages filed by Kent Kass; 3) Claim for Damages filed by CMR/Qwest; 4) Summons, Complaint filed by Stephen A. Ambler and Connie R. Ambler; Donald E. Pierce, Julie A. Pierce, Andrew Loch and Colette C. Loch; 5) Complaint filed by Charles Shank; and 6) Complaint for Breach of Contract and to Enforce Arbitration Award and Petition for Writ of Certiorari for Review of Award filed by the Kitsap County Deputy Sheriff's Guild. Motion carries unanimously. 2) DEPARTMENT OF COMMUNITY DEVELOPMENT: A. Discussion was held, comments called for and hearing no objection, a motion was made by Commissioner Angel and seconded by Commissioner Lent that the Board approves the contract amendment with the former Port Orchard Sand and Gravel (KC-373-04A) amending an erroneous legal description of the Kitsap County property to be exchanged. Total Fiscal Impact: N/A. Source of Funds: N/A. Staff Contact: Eric Baker, 337-4495. Motion carries unanimously. 3) ASSESSOR'S OFFICE: A. Discussion was held, comments called for and hearing no objection, a motion was made by Commissioner Angel and seconded by Commissioner Lent that the Board adopts Resolution No. 009-2005* thereby refunding property taxes paid on a detached garage incorrectly assessed to this property (Lot A – apn #022401-1-036- 1003). Total Fiscal Impact: $1,529. Source of Funds: One time General Fund. Staff Contact: Shannon Lewis, 337-7094. Motion carries unanimously. 4) DEPARTMENT OF FACILITIES/PARKS/RECREATION: A. Discussion was held, comments called for and hearing no objection, a motion was made by Commissioner Angel and seconded by Commissioner Lent that the Board approves and executes the contract amendment with Miller/Hull Partnership (KC- 368-02D) for additional design services for the Administration Building Project. Total Fiscal Impact: $4,147. Source of Funds: Admin Building Project Fund. Staff Contact: Karen Ross, 337-4695. Motion carries unanimously. B. Discussion was held, comments called for and hearing no objection, a motion was made by Commissioner Angel and seconded by Commissioner Lent that the Board adopts Resolution No. 010-2005* thereby approving Policy 310.7, Establishing Guidelines for Naming Rights and Exclusive Sponsorship of County Facilities. Total Fiscal Impact: Potential revenue of approximately $30,000 per year to the general fund. Staff Contact: Cris Gears, 337-5361. Motion carries unanimously. 5) DEPARTMENT OF PERSONNEL AND HUMAN SERVICES: A. A motion was made by Commissioner Angel and seconded by Commissioner Lent that the Board approves and executes the Workforce Investment Act contract with Olympic Consortium & WA State Employment Security (KC-487-04) sharing fixed costs which totals $96,660 for operations at the WorkSource office in Jefferson County and computer technical support in Clallam, Jefferson and Kitsap Counties for the period of October 1, 2004 through September 30, 2005. Total Fiscal Impact: $38,130. Source of Funds: WIA. Staff Contact: Bob Potter, 337- 4873. Motion carries unanimously. B. A motion was made by Commissioner Angel and seconded by Commissioner Lent that the Board approves and executes the Workforce Investment Act contract amendment with Olympic Consortium & Peninsula College (KC-295-04A) adding a radiological technician scholarship program for Clallam County residents for the period of July1, 2004 through June 30, 2005. Total Fiscal Impact: $11,250 (100% Grant Funded). Source of Funds: WIA. Staff Contact: Bob Potter, 337- 4873. Motion carries unanimously. C. A motion was made by Commissioner Angel and seconded by Commissioner Lent that the Board approves and executes the contract with the WA State Dept of Social & Health Services (KC-014-05) for 2005 Older Americans aging services for the period of January 1, 2005 through December 31, 2005. Total Fiscal Impact: $504,325 – program expenditure and administrative services fully offset by grant. Source of Funds: WA State DSHS/ADSA. Staff Contact: Paul Urlie, 337-7068. Motion carries unanimously. D. A motion was made by Commissioner Angel and seconded by Commissioner Lent that the Board approves and executes the contract with the South Sound Outreach Services (KC-517-04) providing a Food Stamp Education program with clients at the Kitsap Recovery Center for the period of October 1, 2004 through September 30, 2005. Total Fiscal Impact: $24,840. Source of Funds: WA State DSHS via South Sound Outreach Services. Staff Contact: Betsy Bosch, 337-4880. Motion carries unanimously. E. A motion was made by Commissioner Angel and seconded by Commissioner Lent that the Board approves and executes the contract amendment with the WA State Dept of Social & Health Services (KC-250-03D) decreasing the contract amount by $14,496 for substance abuse prevention and treatment services for the period of July 1, 2003 through June 30, 2005. Total Fiscal Impact: $0. Source of Funds: WA State DSHS/DASA. Staff Contact: Anders Edgerton, 337-4886. Motion carries unanimously. F. A motion was made by Commissioner Angel and seconded by Commissioner Lent that the Board adopts Resolution No. 011-2005* thereby establishing general wage adjustments for certain non-represented employees for 2005. Total Fiscal Impact: $448,074. Source of Funds: General Fund, Road Fund, ER&R, CENCOM & Misc. non-general funds. Staff Contact: Susan Smith, 337-7185 x3518. Motion carries unanimously. G. A motion was made by Commissioner Angel and seconded by Commissioner Lent that the Board adopts Resolution No. 012-2005* thereby reorganizing staffing in the Department of Personnel & Human Services and the Division of Aging and Long Term Care. Total Fiscal Impact: The overall cost savings is approximately $35,136 including current budget salary and benefits for the first year (this is the result of the deletion of the Human Services Specialist salary budgeted at $49,026. Source of Funds: Staff Contact: Lynn Flanig, 337-7185 x3536. Motion carries unanimously. 6) PUBLIC WORKS DEPARTMENT: A. A motion was made by Commissioner Angel and seconded by Commissioner Lent that the Board approves and executes the lease agreement amendment with the Port of Bremerton (KC-118-95B) setting the annual lease fee at $5,994 beginning January 1, 2005 for the Moderate Risk Waste facility located within the Port Of Bremerton Industrial Park in South Kitsap Commissioner District #2. Total Fiscal Impact: $5994 per year. Source of Funds: Solid Waste/Moderate Risk Waste Fund. Staff Contact: Gretchen Olsen, 337-4626. Motion carries unanimously. B. A motion was made by Commissioner Angel and seconded by Commissioner Lent that the Board adopts Resolution No. 013-2005* thereby accepting as complete Contract KC-190-03, NW Anderson Hill Road Roundabout in Central Kitsap Commissioner District #3. Total Fiscal Impact: Minimal. Source of Funds: Road Fund. Staff Contact: Jacques Dean, 337-5777 x4671. Motion carries unanimously. C. A motion was made by Commissioner Angel and seconded by Commissioner Lent that the Board adopts Resolution No. 014-2005* thereby accepting as complete Contract KC-078-04, Glenwood Road SW Widening and Realignment in South Kitsap Commissioner District #2. Total Fiscal Impact: Minimal. Source of Funds: Road Fund. Staff Contact: Jacques Dean, 337-5777 x4671. Motion carries unanimously. D. A motion was made by Commissioner Angel and seconded by Commissioner Lent that the Board adopts Resolution No. 015-2005* thereby activating interdepartmental transfers of tax-title properties. Total Fiscal Impact: $0. Source of Funds: Staff Contact: David Tucker, 337-7292. Motion carries unanimously. E. A motion was made by Commissioner Angel and seconded by Commissioner Lent that the Board approves the request by Karl Prisk for an Encroachment Easement for the purpose of installing and maintaining a permanent rock wall within a portion of the County right-of-way known as NW Walgren Drive in Central Kitsap Commissioner District #3. Total Fiscal Impact: $200. Source of Funds: Requestor. Staff Contact: Molly Foster, 337-5777 x3686. Motion carries unanimously. F. Discussion was held, comments called for and hearing no objection, a motion was made by Commissioner Lent and seconded by Commissioner Angel that the Board approves and executes the Interlocal agreement with Kitsap Conservation District (KC-013-05) for implementation of the Conservation District's Surface & Storm Water Management related activities for the period of January 1, 2005 through December 31, 2006. Total Fiscal Impact: $620,530. Source of Funds: SSWM Utility Fees. Staff Contact: David Tucker, 337-7292. Motion carries unanimously. 7) PLANNED UNIT DEVELOPMENTS/PLATS: A. A motion was made by Commissioner Angel and seconded by Commissioner Lent that the Board approves the Final Plat for Lexington Phase I located in South Kitsap Commissioner District #2. Total Fiscal Impact: N/A. Source of Funds: N/A. Staff Contact: Jim Barnard, 337-4544 x3636. Motion carries unanimously. B. A motion was made by Commissioner Angel and seconded by Commissioner Lent that the Board adopts Resolution No. 016-2005* thereby approving the Final Planned Unit Development for Lexington Phase I located in South Kitsap Commissioner District #2. Total Fiscal Impact: N/A. Source of Funds: N/A. Staff Contact: Jim Barnard, 337-4544 x3636. Motion carries unanimously. 8) INFORMATION SERVICES DEPARTMENT: A. A motion was made by Commissioner Angel and seconded by Commissioner Lent that the Board approves and executes the contract with Intergraph Public Safety, Inc (KC-002-05) for the Sheriff's Department I/LEADS Records and Jail Management System. Total Fiscal Impact: $74,499 offset by $51,445 in revenue for a net impact of $23,054. Source of Funds: Information Services Fund. Staff Contact: Chad Dean, 337-4401. Motion carries unanimously. B. A motion was made by Commissioner Angel and seconded by Commissioner Lent that the Board approves and executes the contract amendment with the City of Bremerton (KC-480-01A) for Records Management System license maintenance. Total Fiscal Impact: $ 3,511. Source of Funds: Information Services Fund. Staff Contact: Chad Dean, 337-4401. Motion carries unanimously. 9) CONTRACTS APPROVED BY COUNTY ADMINISTRATOR /OR DEPARTMENT DIRECTORS (Pursuant to Section 3.56.075 Kitsap County Code: A. Summary report of contracts approved for the month of December (No action required by the Board). 10) ADMINISTRATIVE SERVICES DEPARTMENT: A. Discussion was held, comments called for and hearing no objection, a motion was made by Commissioner Angel and seconded by Commissioner Lent that the Board approves and executes the Interlocal agreement amendment with the WA State Department of Community, Trade & Economic Development (KC-255-04A) revising the work plan to extend fiber optic connection from Hwy 308 to the Keyport Naval Underwater Warfare Center, to provide engineering schematic of fiber optic work area and photographs of fiber optic extension work in progress. Total Fiscal Impact: Revenue of $53,000. Source of Funds: General Admin & Operations. Staff Contact: Terrie O'Neill, 337-4481. Motion carries unanimously. B. A motion was made by Commissioner Angel and seconded by Commissioner Lent that the Board adopts Resolution No. 017-2005* thereby changing the Supplemental Pension Fund Assessment Fund. Total Fiscal Impact: $172,608. Source of Funds: All county funds. Staff Contact: Mark Abernathy, 337-4408. Motion carries unanimously. C. A motion was made by Commissioner Angel and seconded by Commissioner Lent that the Board adopts Resolution No. 01802005* thereby changing per hour per employee contribution rate to the Worker's Compensation Operating Fund. Total Fiscal Impact: $1,430,177 for Workers' Compensation. Source of Funds: All county funds. Staff Contact: Mark Abernathy, 337-4408. Motion carries unanimously. D. A motion was made by Commissioner Angel and seconded by Commissioner Lent that the Board approves and executes the contract with the Kitsap Humane Society (KC-010-05) for animal control and licensing services for Kitsap County. Total Fiscal Impact: $533,853. Source of Funds: General Admin & Operations Fund. Staff Contact: Ben Holland, 337-4504. Motion carries unanimously. 11) SHERIFF'S OFFICE: A. A motion was made by Commissioner Angel and seconded by Commissioner Lent that the Board approves and executes the contract amendment with the City of Port Orchard (KC-300-03A) for the detention and incarceration of adult person arrested and/or committed to confinement by the City. Total Fiscal Impact: County will receive $56 per person confined for each 24-hour period of confinement or portion thereof. Source of Funds: City of Port Orchard. Staff Contact: Larry Bertholf, 337-7145. Motion carries unanimously. 12) COMMISSIONERS OFFICE/COUNTY ADMINISTRATOR: A. A motion was made by Commissioner Angel and seconded by Commissioner Lent that the Board approves Resolution 2004-14 changing the name of Kitsap County Fire Protection District #7 to South Kitsap Fire and Rescue as submitted by Kitsap County Fire District #7 and pursuant to RCW 52.30.060. Staff Contact: Opal Robertson, 337-4428. Motion carries unanimously. 13) OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE BOARD: (Please limit comments to 3 to 5 minutes) A. Bev Cheney and Jim Sevillo, South Kitsap School District, addresses the Board with concerns about the school support replacement levy. B. Tim Matthes, Kitsap Alliance of Property Owners, addresses the Board with concerns about the recent Critical Areas Ordinance (CAO) workshop held in Poulsbo. C. Jim Sommerhauser, Central Kitsap resident, addresses the Board with concerns about the Board of Commissioners proposed public meeting schedule for 2005. D. Ginger Sommerhauser, Central Kitsap resident, addresses the Board with concerns about the use of acronyms on the public meeting agenda. E. Mike Eliason, Kitsap County Association of Realtors, addresses the Board with concerns about fire stakeholders committee. 14) BOARD OF COMMISSIONER'S COMMENTS: A. Commissioner Lent said she attended/participated in or will be attending the following meetings: Anderson Landing Stewardship, Illahee Forest Stewardship, Sustainable Energy & Economic Development Advisory Committee, Central Kitsap Sub-Area Planning, Bremerton City Council and the Clear Creek Trail meeting. B. Commissioner Angel said she attended/participated in or will be attending the following meetings: Soroptomist Dinner, Port Orchard Rotary, Economic Development Council Holiday Dinner, Swearing In Ceremony, Restoration & Clean Up of Long Lake, Critical Areas Workshop, USS Stennis Reception and the South Kitsap Levy Rally. C. Chair Endresen said she attended/participated in or will be attending the following meetings: Transportation Governance Panel, Governor Locke Farewell Reception, USS Stennis Reception, Swearing In Ceremony for Judge Olsen, Kitsap Youth Mentoring Month Kickoff, Puget Sound Regional Transportation Policy Board, Urban County Caucus, WA State Association of Counties Legislative Steering Committee, Suquamish Sub-Area Plan Review and Kingston to Seattle Passenger Only Ferry Trip. Public meeting adjourned at 11:20 AM. BOARD OF COUNTY COMMISSIONERS KITSAP COUNTY WASHINGTON __________________________________ CHRIS ENDRESEN, CHAIR _________________ JAN ANGEL, COMMISSIONER __________________________________ PATTY LENT, COMMISSIONER ATTEST: OPAL ROBERTSON DATE APPROVED CLERK OF THE BOARD * See Resolution Journal Volume No. 60 ** See Ordinance Journal Volume No. 14 OTHER MEETINGS ATTENDED BY THE BOARD: 1/10/05 12:00 PM Lunch with Employee of the Month (Kelly M. & Bill Crews) 1:30 PM Exec Session (to discuss collective bargaining matters) 2:00 PM Admin Briefing – BOCC Conference Room 6:30 PM SK Sub-Area Briefing w/P O City Council –P O City Hall 1/11/05 8:00 AM Kitsap Executive Council, Bremerton Gov. Center 1/12/05 8:30 AM Work Study Session- PW 3rd Floor Conference Room 6:30 PM Critical Areas Workshop, Silverdale Com Center 1/14/05 6:30 PM Staff Dinner – Yacht Club Broiler, Silverdale 1/15/05 1:00 PM USS Stennis Family Fair – Kitsap Pavilion 1/17/05 Office Closed – Dr. M. L. King Holiday Observance 1/18/05 8:00 AM KC Consolidated Housing Auth Bd Mtg – Brem Gov Ctr 1/19/05 9:00 AM BOCC Retreat –Public Works Annex 1/20/05 7:30 AM Decision Makers Breakfast - Harborside, Bremerton 1/24-26/05 8:00 AM Affordable Housing Conference - New Orleans LA (The Board of County Commissioners public meetings are televised on public access television BKAT (ComCast Ch.12 and Wave Broadband Ch. 3) Monday nights at 5 PM, Tuesdays at 8 PM and Wednesday at 1 AM). NEXT BOARD OF COMMISSIONERS MEETING WILL BE HELD ON January 31, 2005. Visit the County's website at www.kitsapgov.com NOTE: KITSAP COUNTY DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY. INDIVIDUALS WHO REQUIRE ACCOMMODATIONS SHOULD CONTACT THE COMMISSIONER'S OFFICE AT (360) 337-7146 OR TDD (360) 337-7275 OR 1-800-816-2782. (PLEASE PROVIDE ONE-WEEK NOTICE FOR INTERPRETER SERVICES). UPCOMING TIMED AGENDA ITEMS: (PLEASE NOTE: These dates and times are tentative and subject to change) JANUARY 31, 2005: 10:00) A Public hearing to consider a Resolution to Vacate a portion of East Spruce Street consisting of 50-feet of dedicated right-of-way in the Plat of Sitterly's Addition to Manchester and to sell at public auction an additional 5-feet of tax-title land. The proposed vacation and subsequent sale is located in South Kitsap, Commissioner District #2. Total Fiscal Impact: $27,650. Source of Funds: Successful Bidder. Staff Contact: Jim Barnard, 337-5777 x3636. 10:00) B Public hearing to consider an Ordinance amending Kitsap County Code Title 2.02, relating to meetings of the Board of County Commissioners. Total Fiscal Impact: Source of Funds: Staff Contact: Malcolm Fleming, 337- 7146. KITSAP COUNTY COMMISSIONERS MINUTES, JANUARY 10, 2005 Page 13 Page 3