M I N U T E S KITSAP COUNTY BOARD OF COMMISSIONERS January 13, 2003 The Board of Commissioners met on the above-stated date. Present were Commissioner Chris Endresen Patty Lent, Commissioner Patty Lent, County Administrator Malcolm Fleming, Clerk of the Board, Holly Anderson and Deputy Clerk of the Board, Opal Robertson. (THE BOARD OF COMMISSIONERS' PUBLIC MEETINGS AND PUBLIC HEARINGS ARE AUDIO AND VIDEO TAPED). ITEMS SET FOR TIME CERTAIN: 10:00) Meeting Called to Order with Pledge of Allegiance. 10:00) A Employee of the Month for January 2003 (John Cregier, Assessor's). Congratulations and a Certificate of Appreciation was presented to John Cregier, Assessor's Office on being selected employee of the month for January. 10:00) B Proclamation/Resolution proclaiming January 2003 as Kitsap County Mentoring Month. Net Fiscal Impact: N/A. Source of Funds: N/A. Mary Ellen DeLa Pena, Personnel Department and Pam Martin, Juvenile Services Department, gave an overview of the proposed proclamation and thanked the Board for its support. Discussion was held, comments called for and hearing no objection, a motion was made by Commissioner Endresen and seconded by Commissioner Lent that the Board adopt Resolution No. 001-2003* thereby proclaiming January 2003 as Kitsap County Mentoring Month. Motion carried. 10:00) C Resolution proclaiming and celebrating January 20, 2003 as the 9th Annual Rev. Dr. Martin Luther King Jr. Day in Kitsap County. Discussion was held, comments called for and hearing no objection, a motion was made by Commissioner Lent and seconded by Commissioner Endresen that the Board adopt Resolution No. 002-2003 thereby proclaiming January 20, 2003 as the 9th Annual Rev. Dr. Martin Luther King Jr. Day in Kitsap County. Motion carried. 10:00) D Proclamation/Resolution proclaiming the week of January 13 –17, 2003 as Washington DECA Week in Kitsap County. Discussion was held, comments called for and hearing no objection, a motion was made by Commissioner Lent and seconded by Commissioner Endresen that the Board adopt Resolution No. 003-2003 thereby proclaiming the week of January 13 –17, 2003 as Washington DECA Week in Kitsap County. Motion carried. 10:00) E Public hearing to consider a Petition to Vacate a portion of Trenton Avenue NE filed by Thomas Williams. The portion requesting to be vacated is approximately 3,348 square feet (20 feet wide by 167.38 feet long). The road is opened and is maintained by Kitsap County, however, the constructed road which is approximately 16 feet in width lies entirely within the east half of the 60-foot right-of- way. The approval of the vacation will not deny access to the abutting property owners. The proposed vacation is located in Central Kitsap, Commissioner District No. 3. Net Fiscal Impact: $4,970. Source of Funds: Petitioner. Jim Barnard, Development Engineering Division, gave an overview of the proposed vacation stating the proposed site is located in the extreme north area of Trenton Avenue in East Bremerton. He said the applicant petitioned to vacate the west 30 feet and that on a site visit, staff noted there is an existing 16 feet wide paved road maintained by the County. Barnard said the western edge of the existing road is located along the centerline of the 60 feet of right of way and staff is requesting an additional 10 feet be reserved for maintenance and storm water drainage. He asked that 20 feet be vacated instead of the requested 30 feet and said the applicant is aware of the reduction. Barnard said by allowing the 20 feet of vacation, the applicant would then be able to construct a home on the property. He further said staff would reserve the east 10 feet of the easement for future utility use and the south 10 feet for any possible use by lot A. Douglas Williams, applicant, thanked the Board for considering this manner but questioned the difference in the square footage price. He said during the original easement agreement, the county approached his father for right-of-way land in order to extend Trenton Ave but what his father received was a deed instead of a right-of-way agreement. Williams said his father signed the deed but no money exchanged hands and he now wants all of the 30 feet back and at the same price the county paid his father, which was nothing. He said this portion of Trenton Avenue would not be extended in his lifetime and although the county maintains the road, it is a dead-end. Discussion was held between the Board and Barnard regarding the right of way deed recorded in 1962, 10-day notice timeline, a contact phone number for staff if the 10-day timeline could not be met, the non-possibility of extending Trenton Avenue and whether the property is landlocked. The Board continued this meeting to January 27, 2003 for decision only. 10:00) F Public hearing to consider an Ordinance establishing the authority of the County Engineer to develop and adopt the Kitsap County Road Standards for administering the design and construction of road improvements within county rights-of- way and rights-of-way to be dedicated to Kitsap County. Net Fiscal Impact: $0. Source of Funds: $0. Jon Brand, Public Works Department, gave an overview of the proposed Ordinance stating staff has been working on the road standards for approximately two years and had established the minimum requirements for design and construction of county maintained roadways within county rights of way. He said the basis of the requirements are the local agency guidelines from the Department of Transportation for federal classified roads and the American Association of State Highway Officials, Uniform Fire Codes and other references used. Brand said staff has attempted to integrate and encourage low impact development concepts into the local access roads only because the higher classified roads are bound by the above-mentioned requirements. He said the standards have been routed to the public, other county agencies, local consultants, Board of Realtors, Homebuilders Association and as well as through the SEPA process. Discussion was held, comments called for and hearing no objection, a motion was made by Commissioner Endresen and seconded by Commissioner Lent that the Board enact Ordinance No. 293-2003** thereby establishing the authority of the County Engineer to develop and adopt the Kitsap County Road Standards for administering the design and construction of road improvements within county rights-of-way and rights-of-way to be dedicated to Kitsap County. Motion carried. 10:00) G Resolution recognizing and honoring the 70th Year Anniversary of the West Side Improvement Club. Barbara Johnson, John Becker and Rex Touscher, West Side Improvement Club members, gave a brief history and highlights of the club and thanked the Board for its continued support. Discussion was held and hearing no objection, a motion was made by Commissioner Lent and seconded by Commissioner Endresen that the Board adopts Resolution No. 004- 2003* thereby recognizing and honoring the 70th Year Anniversary of the West Side Improvement Club. Motion carried. OPPORTUNITY FOR PUBLIC COMMENTS: (Please limit comments to 2minutes) A. Vivian Henderson, Kitsap Alliance of Property Owners, stated that the Board of Directors of KAPO voted unanimously at its January meeting to embrace the Gorst Estuary restoration project. OTHER BUSINESS AND CONSENT ITEMS: 1) MISCELLANEOUS ITEMS: A motion was made by Commissioner Lent seconded by Commissioner Endresen that the Board: A. Approve Minutes of December 16, 2002. B. Approve Warrant Nos. 3035975 through 3036996 in the amount of $2,609,411.60. C. Refer to the Prosecutor's Office and the Risk Manager: 1) Claim for Damages filed by Steven Edward Pargman. Motion carried. 2) DEPARTMENT OF ADMINISTRATIVE SERVICES: A. A motion was made by Commissioner Lent and seconded by Commissioner Endresen that the Board approves and executes the contract with Dr. Emmanuel Lacsina (KC-578-02) for autopsy and inspection services for the Coroner's Office. Net Fiscal Impact: $150,000–2003; $156,000-2004; $162,000-2005 and $168,000- 2006. Source of Funds: General Fund-Coroner Autopsy. Motion carried. 3) DEPARTMENT OF PERSONNEL AND HUMAN SERVICES: A. A motion was made by Commissioner Lent and seconded by Commissioner Endresen that the Board approves and executes the contract amendment with Peninsula Community Mental Health Center (KC-333-02C) for consumer support through June 30, 2003. Net Fiscal Impact: $0 (pass-through funding in the amount of $28,539). Source of Funds: DSHS Mental Health. Motion carried. B. A motion was made by Commissioner Lent and seconded by Commissioner Endresen that the Board approves and executes the Interlocal agreement with Olympic Educational Service District #114 (KC-514-02) for a Juvenile Justice Substance Abuse Intervention program for the period of July 1, 2002 through June 30, 2003. Net Fiscal Impact: $0. Source of Funds: Revenue Contract with WA State Office of Community Development. Motion carried. C. A motion was made by Commissioner Lent and seconded by Commissioner Endresen that the Board approves and executes the Interlocal agreement with The Hoh Tribe (KC-233-02) increasing the contract amount to provide improved mental health services to local Native American communities. Net Fiscal Impact: $0 pass- through contract. Source of Funds: DSHS Mental Health. Motion carried. D. A motion was made by Commissioner Lent and seconded by Commissioner Endresen that the Board approves and executes the contract with Bremerton Services Association (KC-582-02) for the 2003 Senior citizen nutrition program for the period of January 1, 2003 through December 31, 2003. Net Fiscal Impact: $0. Source of Funds: Older Americans Act, USDA, Sr. Farmers Market Project, and State Sr. Citizens Services Act. Motion carried. 4) PLANNED UNIT DEVELOPMENTS/PLATS: A. A motion was made by Commissioner Lent and seconded by Commissioner Endresen that the Board adopt Resolution No. 005-2003* thereby approving the Final Planned Unit Development of Thackery Hills, Division II in Central Kitsap, Commissioner District No. 3. Net Fiscal Impact: N/A. Source of Funds: N/A. Motion carried. B. A motion was made by Commissioner Lent and seconded by Commissioner Endresen that the Board approve the Final Plat of Thackery Hills, Division II in Central Kitsap, Commissioner District No. 3. Net Fiscal Impact: N/A. Source of Funds: N/A. Motion carried. 5) FACILITIES, PARKS AND RECREATION: A. Discussion was held, comments called for and hearing no objection, a motion was made by Commissioner Lent and seconded by Commissioner Endresen that the Board adopts Resolution No. 006-2002* thereby accepting transfer of Bunker Road Ball field property from Tracyton Water District for community youth sports programs. Net Fiscal Impact: $0. Source of Funds: N/A. Motion carried. B. Interlocal with Kitsap County Consolidated Housing Authority (KC-561-02) to help fund the acquisition of the Fort Ward Parade Grounds. Net Fiscal Impact: $50,000. Source of Funds: 1999 LTGO Bond Fund (Conservation Futures). NOTE: At the request of staff, this matter has been continued to January 27, 2003. C. Discussion was held, comments called for and hearing no objection, a motion was made by Commissioner Lent and seconded by Commissioner Endresen that the Board adopts Resolution No. 007-2003* thereby accepting transfer of a 25-acre parcel adjacent to Guillemot Cove County Park from the Great Peninsula Conservancy. Net Fiscal Impact: $0. Source of Funds: N/A. Motion carried. D. A motion was made by Commissioner Lent and seconded by Commissioner Endresen that the Board approves and executes the employment contract with Frank Abbott (KC-014-03) to serve as Fair and Events Coordinator. Net Fiscal Impact: $0. Source of Funds: General Fund (Dept's Operating Budget). Motion carried. E. A motion was made by Commissioner Lent and seconded by Commissioner Endresen that the Board approves and executes the employment contract with Lauran Erickson (KC-013-03) to serve as Fair and Events Coordinator. Net Fiscal Impact: $0. Source of Funds: General Fund (Dept's Operating Budget). Motion carried. 6) PUBLIC WORKS DEPARTMENT: A. A motion was made by Commissioner Lent and seconded by Commissioner Endresen that the Board adopts Resolution No. 008-2003* thereby establishing the 2003 rental rates for ER&R Equipment. Fiscal Impact: N/A. Source of Funds: Various County Departments utilizing ER&R services. Motion carried. B. A motion was made by Commissioner Lent and seconded by Commissioner Endresen that the Board approves the Drainage Easement agreement with James and Rose Gandy to install a curtain drain within the right-of-way of Pine Road in South Kitsap, Commissioner District No. 2. Net Fiscal Impact: $10.00. Source of Funds: Applicant. Motion carried. 7) DEPARTMENT OF COMMUNITY DEVELOPMENT: A. A motion was made by Commissioner Lent and seconded by Commissioner Endresen that the Board approves and executes the contract with the Department of Ecology (KC-603-02) to receive funds to conduct an Aquifer Storage Assessment in support of the Kitsap Peninsula Watershed Plan pursuant to the Watershed Planning Act. Net Fiscal Impact: $100,000. Source of Funds: Dept of Ecology. Motion carried. B. A motion was made by Commissioner Lent and seconded by Commissioner Endresen that the Board approves and executes the contract with the Department of Ecology (KC-594-02) to receive funds to conduct Water Quality Assessment in support of the Kitsap Peninsula Watershed Plan pursuant to the Watershed Planning Act. Net Fiscal Impact: $100,000. Source of Funds: Dept of Ecology. Motion carried. 8) OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE BOARD: (Please limit comments to 3 to 5 minutes) A. Scot Henden addresses the Board with concerns about a building permit application submitted approximately 7 weeks ago. B. Tim Mathis addresses the Board with concerns about the governance center. 9) COMMISSIONERS/ELECTED OFFICIALS/DEPARTMENT HEADS: A. Discussion was held, comments called for and hearing no objection, a motion was made by Commissioner Endresen and seconded by Commissioner Lent that the Board adopts Resolution No. 009- 2003* thereby reappointing Dave Hildebrand, Karen Ross and Tom Waggoner and appointing Tom Coultas, Cindi Dudley and Gregory Platz to the Kingston Citizen Advisory Committee representing Commissioner District No. 1. Net Fiscal Impact: N/A. Source of Funds: N/A. Motion carried. B. Discussion was held, comments called for and hearing no objection, a motion was made by Commissioner Endresen and seconded by Commissioner Lent that the Board adopts Resolution No. 010-2003* thereby appointing Frank Stowell to the Kitsap County Open Space Parks and Greenways Advisory Council for a 3-year term ending August 12, 2005 representing Commissioner District No. 1. Fiscal Impact: N/A. Source of Funds: N/A. Motion carried. C. Discussion was held, comments called for and hearing no objection, a motion was made by Commissioner Lent and seconded by Commissioner Endresen that the Board adopts Resolution No. 011-2003* thereby rescinding Emergency Resolution No. 136-2002 and lifting the County hiring freeze. Fiscal Impact: N/A. Source of Funds: N/A. Motion carried. 10) BOARD OF COMMISSIONER'S COMMENTS: A. Discussion was held and a motion was made by Commissioner Endresen and seconded by Commissioner Lent that the Board appoints Darryl Piercy to serve as the Interim Director for the Department of Community Development. B. Commissioner Lent gave highlights of the various meetings she had attended over the past week, EDC Decision Makers Breakfast, 70th Year Westside Improvement Club Celebration, Board of Health, CK Community Council Executive Board, rode the "Wave Rider" Passenger Ferry, working with the Public Works staff on road projects for Central Kitsap and looked forward to the interviews for the Department of Community Development Director as well as the upcoming Board retreat. C. Commissioner Endresen said she met with the WA State Association of Counties Urban County Caucus and that they spent quite a bit of time reviewing the Governor's proposed budget. Public meeting adjourned at 11:15 AM. BOARD OF COUNTY COMMISSIONERS KITSAP COUNTY WASHINGTON __________________________________ JAN ANGEL, CHAIR __________________________________ CHRIS ENDRESEN, COMMISSIONER __________________________________ PATTY LENT, COMMISSIONER ATTEST: HOLLY ANDERSON DATE APPROVED CLERK OF THE BOARD * See Resolution Journal Volume No. 58 ** See Ordinance Journal Volume No. 12 OTHER MEETINGS ATTENDED BY THE BOARD: 01/13/03 12:00 PM Lunch – Twetens with Employee of the Month (J. Creiger) 1:30 PM DCD Director Interviews– BCC Conference Room 7:00 PM DCD Interview Reception – Island Lake Com. Center 01/14/03 2:00 PM DCD Director Interviews– BCC Conference Room 01/15/03 9:00 AM BCC Retreat – Long Lake County Park 01/16/03 6:00 PM KRCC Working Dinner – Island Lake Com. Center 01/20/03 Dr. Martin Luther King Jr. Holiday 01/21/03 8:00 AM KCCHA Meeting- Housing Office, Silverdale 01/22/03 9:00 AM BCC Work Study Session – PW 3rd Floor Conf Room NEXT BOARD OF COMMISSIONERS MEETING WILL BE JANUARY 27, 2003. Visit the County's website at www.kitsapgov.com NOTE: KITSAP COUNTY DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY. INDIVIDUALS WHO REQUIRE ACCOMMODATIONS SHOULD CONTACT THE COMMISSIONER'S OFFICE AT (360) 337-4428 OR TDD (360) 337-7275 OR 1-800-816- 2782. (PLEASE PROVIDE TWO WEEKS NOTICE FOR INTERPRETER SERVICES). UPCOMING TIMED AGENDA ITEMS: (PLEASE NOTE: These dates and times are tentative and subject to change) JANUARY 27, 2003: 10:00) A Public hearing to consider an "innocent purchaser" status for Rob Grant and Danita Feddock regarding the 1988 purchase of an illegally created lot identified by Assessor's Tax Identification # 322402-1-031-2009 located in South Kitsap Commissioner District No. 2. FEBRUARY 10, 2003: 10:00) A Public hearing to consider a Petition to Vacate a portion of East Main Street filed by Scot & Teri Stevens and Windmark Homeowner's Association. The portion requesting to be vacated is approximately 7,492 square feet (149.83'X50') and is unopened, covered with native vegetation and not maintained by Kitsap County. Approval of the vacation petition will not deny access to the abutting property owners. The proposed vacation is located in South Kitsap, Commissioner District No. 2. KITSAP COUNTY COMMISSIONERS MINUTES, JANUARY 13, 2003 Page 9 Page 1