M I N U T E S KITSAP COUNTY BOARD OF COMMISSIONERS February 24, 2003 The Board of Commissioners met on the above-stated date. Present were Chair Jan Angel, Commissioner Chris Endresen Patty Lent, Commissioner Patty Lent, County Administrator Malcolm Fleming, Clerk of the Board, Holly Anderson and Deputy Clerk of the Board, Opal Robertson. (THE BOARD OF COMMISSIONERS' PUBLIC MEETINGS AND PUBLIC HEARINGS ARE AUDIO AND VIDEO TAPED). ITEMS SET FOR TIME CERTAIN: 10:00) Meeting Called to Order with Pledge of Allegiance. 10:00) Proclamation/Resolution proclaiming the Month of March as Red Cross Month in Kitsap County. Discussion was held, comments called for and hearing no objection, a motion was made by Commissioner Endresen and seconded by Commissioner Lent that the adopt Resolution No. 025-2003* thereby proclaiming the Month of March as Red Cross Month in Kitsap County. Motion carried unanimously. 10:00) A Employee Service Awards. Congratulations and Certificates of Appreciation was presented to the following county employees for their years of service to Kitsap County: Dolores McKinnon, Assessor's Office; Patricia Pedersen, Clerk's Office; Malcolm Fleming, Holly Anderson, Commissioner's Office; David Mark Gilmore, Facilities, Parks & Recreation; and James Gary Baker, Department of Public Works. 10:00) B Resolution honoring the efforts of West Hill Elementary School in reading excellence. Discussion was held, comments called for and hearing no objection, a motion was made by Commissioner Lent and seconded by Commissioner Endresen that the Board adopt Resolution No. 026-2003* thereby honoring the efforts of West Hill Elementary School in reading excellence. Motion carried unanimously. 10:00) C Recognition of four small retail grocers that have shown responsible merchandizing policies. Mary Ellen De La Pena, Personnel & Human Services, gave a brief overview of the recognition program stating these small retail grocers have shown responsible merchandizing policies and this is the culminating component of the "Hands Off Halloween Project." The following retail stores were recognized: Marina Market, Poulsbo; Saar's Market, Port Orchard; Seabeck Landing General Store; Seabeck; and Templeton's Grocery, Tracyton. 10:00) D Public hearing to consider an application filed by Sandy Park Community Club for a franchise for a period of twenty-five (25) years to construct, operate and maintain water pipelines for a water system in, under, along and over the public roads and highways in Sections 31 and 32, of Townships 25 and 26 Range 2 East, Kitsap County, Washington, Commissioner District No. 1. Net Fiscal Impact: $0. Source of Funds: Sandy Hook Community Club (processing fee in the amount of $135.00). Discussion was held, comments called for and hearing no objection, a motion was made by Commissioner Endresen and seconded by Commissioner Lent that the Board approve the application filed by Sandy Park Community Club for a franchise for a period of twenty-five (25) years to construct, operate and maintain water pipelines for a water system in, under, along and over the public roads and highways. Motion carried unanimously. 10:00) E Public hearing to consider a Resolution vacating a portion of an un- named county road, south of Sedgwick Road located in Section 11, Township 23N, Range 2 E in South Kitsap, Commissioner District No. 2. Net Fiscal Impact: $0. Source of Funds: N/A. Jim Barnard, Development Engineering Division, gave a brief overview of the proposed vacation stating that granting approval of this application with a reserved access and utilities easement over the west 10 feet of the vacation area, would be in the best interest of the public. Discussion was held, comments called for and hearing no objection, a motion was made by Commissioner Lent and seconded by Commissioner Endresen that the Board adopt Resolution No. 027-2003* thereby vacating a portion of an un-named county road, south of Sedgwick Road located in Section 11, Township 23N, Range 2 E in South Kitsap, Commissioner District No. 2. Motion carried unanimously. 10:00) F Public hearing to consider a Resolution establishing restricted parking zones on a portion of Alaska Avenue East and SE Mile Hill Drive in South Kitsap, Commissioner District No. 2. Net Fiscal Impact: $450. Source of Funds: Road Dept. Steve Johnson, Public Works Department, recommends approval of this resolution establishing restricted parking on a portion of Alaska Avenue East and SE Mile Hill Drive. He said there is a long history of parking related problems in the northeast corner of this area and the lot is not used as a legitimate park and ride. Discussion was held, comments called for and hearing no objection, a motion was made by Commissioner Lent and seconded by Commissioner Endresen that the Board adopt Resolution No. 028-2003* thereby establishing restricted parking zones on a portion of Alaska Avenue East and SE Mile Hill Drive in South Kitsap, Commissioner District No. 2. Motion carried unanimously. 10:00) G Public hearing to consider a Resolution closing in the interest of public safety NW Eldorado Boulevard and NW El Camino Boulevard between Lenea Drive NW and Provost Road NW to all classes of vehicular traffic with a gross weight in excess of 28,000 lbs, or overall length in excess of 30 feet, with the exception of authorized official and/or emergency vehicles (such as fire equipment, ambulances and vehicles permitted by Kitsap County Public Works). Net Fiscal Impact: $600. Source of Funds: Road Dept. Steve Johnson, Public Works Department, said staff had received a letter from the Eldorado Hills Community Association requesting the county to consider size and weight restrictions on Eldorado Hills and El Camino Boulevards. Johnson said the Association is concerned about the steep grades, soil prone erosions and the re-routing of the heavy trucks and construction vehicles. He said they are also concerned about the flow of traffic when the traffic light construction begins at Newberry Hill and Provost Roads. Robert Miller questioned the permitting process for the heavy trucks and construction vehicles as well as the speed limit on the road. Mary Ellen De La Pena, resident of the area, said she is not familiar with the weight and size of the large trucks but affirms that it is a problem. She felt the large vehicles on these roads are dangerous and hazardous. De la Pena is also concerned about the permitting issue. Discussion was held between the Board and Johnson regarding the permitting process for various types of trucks such as garbage trucks, delivery trucks and other large vehicles, notification of permitting to delivery companies as well as homeowners associations, whether this process is done elsewhere in the county and possibly posting of signs for larger vehicles to call for a permit prior to accessing the road. A motion was made by Commissioner Lent and seconded by Commissioner Endresen that the Board adopt Resolution No. 029-2003 thereby closing in the interest of public safety NW Eldorado Boulevard and NW El Camino Boulevard between Lenea Drive NW and Provost Road NW to all classes of vehicular traffic with a gross weight in excess of 28,000 lbs, or overall length in excess of 30 feet, with the exception of authorized official and/or emergency vehicles (such as fire equipment, ambulances and vehicles permitted by Kitsap County Public Works) and subject to the adjustments mentioned above. Motion carried unanimously. 10:00) H Continuation of a public hearing to consider a Petition to Vacate a portion of East Main Street filed by Scot & Teri Stevens and Windmark Homeowner's Association. The portion requesting to be vacated is approximately 7,492 square feet (149.83'X50') and is unopened, covered with native vegetation and not maintained by Kitsap County. Approval of the vacation petition will not deny access to the abutting property owners. The proposed vacation is located in South Kitsap, Commissioner District No. 2. Net Fiscal Impact: $8,950. Source of Funds: Petitioner. (NOTE: AT THE REQUEST OF APPLICANT, THIS MATTER IS CONTINUED TO MARCH 10, 2003). OPPORTUNITY FOR PUBLIC COMMENTS ON AGENDA ITEMS ONLY: (Please limit comments to 2minutes) OTHER BUSINESS AND CONSENT ITEMS: 1) MISCELLANEOUS ITEMS: A motion was made by Commissioner Endresen and seconded by Commissioner Lent that the Board: A. Approve Minutes of February 10, 2003. B. Approve Warrant Nos. 3043544 through 3044742 in the amount of $3,115,222.95. C. Refer the following to the Prosecutor's Office and the Risk Manager: 1) Summons, Complaint for Damages filed by Wendy L. Hughes and William T. Armstrong. D. Adopt Formal Decision on an Appeal of the Hearing Examiner's Decision denying the Department of Natural Resources application for Substantial Development Permits. Renee Beam, Department of Community Development, explained briefly that the meeting before the Board of Commissioners on February 10, 2003 was a closed record appeal of the Hearing Examiner's remand decision rendered in June of 2002. She said in a closed record hearing, the Board makes it's ruling on the decision rendered by the Hearing Examiner and they could not allow any additional public testimony. The formal decision rendered today is based on the Hearing Examiner's recommendation to the Board. This matter is remanded to the Hearing Examiner directing him to address the permits based on the record, the Shoreline Master Plan and the Environmental Impact Statement and to specifically address each individual area as he considers the permit. Commissioner Endresen said in their appeal brief, DNR had a list of recommended conditions should permits be issued and the Board is asking the Hearing Examiner to review several of those conditions and if any of the permits are approved that those conditions be commented and reviewed on. She said the Board also requested an expedited process with the decision being issued no later than March 31, 2003. Motion carried unanimously. 2) DEPARTMENT OF ADMINISTRATIVE SERVICES: A. A motion was made by Commissioner Endresen and seconded by Commissioner Lent that the Board approves and executes the contract with Rice Fergus Miller Arch (KC-043-03) for architecture and planning services for the Central Communications Facility. Net Fiscal Impact: $413,318. Source of Funds: CenCom Facility Project Fund. Motion carried unanimously. B. A motion was made by Commissioner Endresen and seconded by Commissioner Lent that the Board approves and executes the contract amendment with The Miller/Hull Partnership, LLP (KC-368-02A) for architectural and engineering services for the Administration Building. Net Fiscal Impact: $1,864,849. Source of Funds: Real Estate Excise Tax Fund. Motion carried unanimously. C. A motion was made by Commissioner Endresen and seconded by Commissioner Lent that the Board adopts Resolution No. 030-2003* thereby transferring a Compaq Server from the Treasurer's Office to the Department of Administrative Services, Information Services Division. Net Fiscal Impact: N/A. Source of Funds: N/A. Motion carried unanimously. D. Discussion was held, comments called for and a motion was made by Commissioner Endresen and seconded by Commissioner Lent that the Board adopts Resolution No. 031-2003* thereby approving a plan for the construction and financing of the Bremerton Government Center by the Kitsap County Consolidated Housing Authority; approving the acquisition by the County of two condominium units within the Bremerton Government Center from the Housing Authority; agreeing to make loans to the Housing Authority if required to pay debt service on bonds issued to finance a portion of the Government Center; approving the form of various agreements to document these approvals and agreements; delegating to the Chair of the Board of County Commissioners the authority to execute such agreements and such other documents as required for these transactions. Net Fiscal Impact: Not to exceed $12,600,000 Source of Funds: Bond & Real Estate Excise Tax Funds. Motion carried unanimously. Ilene Frisch, Administrative Services Director, gave a brief overview of the proposed resolution stating that originally this project was comprised of county offices as well as offices for the City of Bremerton. After a ruling by the Court on a lawsuit from the City of Port Orchard, Frisch said the County's main offices would not move into the building. She said the project was reconstructed to include the Health District, Community Development Block Grant and Cooperative Extension offices to occupy the space originally allotted to the county. She said Kitsap County has a 50% equity share or approximately 66,000 square feet in the building. She said the resolution before the Board authorizes the Chair to the sign and execute six agreements contingent on the City of Bremerton taking action at its February 26, 2003 meeting. She said this transaction would not impair any obligations by the County and it still has a very large debt capacity remaining. Cary Bozeman, Mayor of Bremerton, thanked the various individuals who worked on this project and believes this is a win-win situation for all parties involved. He believes this project shows the progressiveness of Kitsap County and it is economic development of jobs for this area. He said the City of Bremerton is 100% behind this project. Mike Short, Bremerton City Council, supports this project and adoption of the resolution. Lois Curtis, Board of Health, said the Health District needs a new home and felt this is the best of options and a good one for the Health District. She encouraged the Board to adopt the resolution. Will Maupin, Bremerton City Council/Board of Health, supports this project, said it makes sense economically and would like to see it get under way as soon as possible. Darlene Kordonowy, Mayor of Bainbridge Island, supports the project and felt this is a practical, doable, revitalization project for the county. She read a letter of support into the record from the executive director of the Bainbridge Island Chamber of Commerce. Mike Levy, Bremerton Chamber of Commerce/Bremerton Sun, said he is optimistic about the support of this project, felt it is a key component of economic development and it would provide needed space for community service as well as leverage millions of dollars of infrastructure that exists in the current building area. He urged the Board to adopt this resolution. Wayne Olsen, Bremerton City Council, thanked the various entities that worked on this project, supports the project and urged the Board to adopt the resolution. Scott Daniels, Health District, affirms that the Health District need a new home, supports this project and urged the Board to adopt this resolution. Sylvia Klatman, Bremerton Area Chamber of Commerce, supports this project and felt it is good for the revitalization of Bremerton as well as attractive to private investors. She encouraged the Board to vote in favor of the resolution. David Farr, resident of Bremerton states he supports the project and felt it would be good for Bremerton's economy. Tim Arnold, Bremerton Business owner, encouraged the Board's support of this project, felt it creates a new perception of the city and moves it into a regional economy. Ed Wolf, Bremerton Chamber of Commerce, thanked the Board for its participation on this project and encouraged adoption of the resolution. Joan Dingfield, Bremerton Planning Commission, said it is good to see the cities and the county working closely together and appreciates the revitalization efforts. Lynn Horton, City of Bremerton Former Mayor, believes the County's support of the City of Bremerton in this project and throughout its revitalization efforts have been crucial. She thanked all parties involved in this project and said most great projects do not come without challenge. Tim Mathis questioned the cost impact to taxpayers on this project and urged the Board to table this matter until a public meeting is held in order to receive updated information on the latest agreements and figures involved in the County's portion of this project as well as receive comments for the public. Jerry VanFossin is also concerned about the cost to the taxpayers and felt this matter should be a vote before the people. He felt the Health District's current location is already accessible to everyone. Vivian Henderson, Kitsap Alliance of Property Owners, said this project is not an issue that her organization endorses or opposes but believes this is a serious matter for the taxpayers and they should have more of a voice. Discussion was held among the Board members relative to this not being the same building as originally proposed, not moving the county government into the City of Bremerton, the county's investment in the construction of this building, the county guaranteeing the bond, economic development, this project benefiting everyone, a win-win situation for all parties, various questions about the project, the cost to taxpayers, response from citizens on this project, lawsuit filed on the original proposal, a need for a new location for the Health District, the Health District purchasing its own space via a real estate contract, county receiving interest earnings on the project, ample funding in the real estate excise fund, this being a good solution and a time to move forward. The Board thanked staff and all other parties for their hard work and participation in this project. 3) DEPARTMENT OF PERSONNEL AND HUMAN SERVICES: A. A motion was made by Commissioner Endresen and seconded by Commissioner Lent that the Board approves and executes the interlocal agreement amendment with Kitsap County Health District (KC-070-03) to provide support services, resources, counseling and referral, social support and child-care for Latino/Hispanic parents/caregivers for the period of January 1, 2003 through December 31, 2003. Net Fiscal Impact: None. Source of Funds: Marriage License Surcharge in the amount of $5,000. Motion carried unanimously. 4) PUBLIC WORKS DEPARTMENT: A. A motion was made by Commissioner Endresen and seconded by Commissioner Lent that the Board approves and executes the Interlocal agreement with Kitsap Public Utility District #1 (K-002-03) for SSWM funding of the 2003 Water Festival. Net Fiscal Impact: $3000. Source of Funds: SSWM Fees (outreach and education). B. Discussion was held, comments called for and hearing no objection, a motion was made by Commissioner Endresen and seconded by Commissioner Lent that the Board adopt Resolution No. 032-2003* thereby authorizing the County Engineer to proceed with improvements to Hood Canal Drive NE and SE Southworth Drive. Net Fiscal Impact: $1,985,000 estimated cost. Source of Funds: Road Fund. C. Discussion was held, comments called for and hearing no objection, a motion was made by Commissioner Lent and seconded by Commissioner Endresen that the Board adopt Resolution No. 033-2003* thereby approving and implementing Waste Reduction Guidelines for County Departments per Ordinance No. 233-1999. Net Fiscal Impact: N/A. Source of Funds: N/A. Motion carried unanimously. 5) AUDITOR'S OFFICE: A. A motion was made by Commissioner Endresen and seconded by Commissioner Lent that the Board approve the certification list of Kitsap County's 2002 capitalized assets inventory. Net Fiscal Impact: None. Source of Funds: N/A. Motion carried unanimously. 6) JUVENILE SERVICES OFFICE: A. A motion was made by Commissioner Endresen and seconded by Commissioner Lent that the Board approves and executes the contract amendment with Kitsap County Health District (KC-141-96G) to provide medical services for detained youth. Net Fiscal Impact: $131,240. Source of Funds: General Fund 7 State of WA, S-CRC Revenue. Motion carried unanimously. B. A motion was made by Commissioner Endresen and seconded by Commissioner Lent that the Board approves and executes the contract amendment with The Suquamish Tribe (KC-408-00A) to provide bed space for Suquamish Tribal youth detainees. Net Fiscal Impact: + $15,320. Source of Funds: Suquamish Tribe. Motion carried unanimously. 7) SHERIFF'S DEPARTMENT - CORRECTIONS: A. A motion was made by Commissioner Endresen and seconded by Commissioner Lent that the Board approves and executes the contract amendment with The Kitsap County Health District (KC-039-03) to provide prisoner medical services. Net Fiscal Impact: $359,328 maximum for the year 2003. Source of Funds: Jail – General fund. Motion carried unanimously. 8) CENTRAL COMMUNICATIONS OFFICE: A. Discussion was held, comments called for and hearing no objection, a motion was made by Commissioner Endresen and seconded by Commissioner Lent that the Board adopt Resolution No. 034-2003* thereby calling for a special election to authorize a sales and use tax at the rate of one tenth of one percent for 911 Emergency Communication Systems and Facilities, and if passed, to replace the property tax passed by voters at the 2001 General Election to construct a new 911 Dispatch communications and Emergency Services Center as described in Board of Commissioners Resolution No. 159-2001. Net Fiscal Impact: $1,199,000. Source of Funds: 1/10/th Sales Tax Revenues. Motion carried unanimously. Chair Angel clarifies that if this measure is approved by a vote of the citizens it will replace the property tax that was passed in 2001 and it will then become sales tax. Ron McAfee, CenCom Director, said the election is scheduled for April 22, 2003 and will be a mail only ballot. 9) FACILITIES, PARKS & RECREATION: A. A motion was made by Commissioner Endresen and seconded by Commissioner Lent that the Board adopts Resolution No. 035-2003* thereby regarding the County's sponsorship of school use of County facilities. Net Fiscal Impact: N/A. Source of Funds: N/A. Motion carried unanimously. B. A motion was made by Commissioner Endresen and seconded by Commissioner Lent that the Board approves and execute the contract with McGowan Broz/DMD Engineers (KC-589-02) for electrical consultant design services for the Kitsap Special Events Center. Net Fiscal Impact: $33,802. Source of Funds: Regional Center Capital Fund. Motion carried unanimously. 10) OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE BOARD: (Please limit comments to 3 to 5 minutes) A. Sandy Watson questioned the status of the request to find a home for the Genealogical Society. B. Vivian Henderson asked the Board to summarize their comments about the Bremerton Government Center resolution in a written format so it can be included in the Kitsap Alliance of Property Owner's Newsletter. C. Mary Ellen Madison questioned the amount of sales tax in Kitsap County. 11) COMMISSIONERS/ELECTED OFFICIALS/DEPARTMENT HEADS: A. Discussion was held, comments called for and hearing no objection, a motion was made by Commissioner Lent and seconded by Commissioner Endresen that the Board adopt Resolution No. 036-2003* thereby appointing Larry Johnson to the Washington State Boundary Review Board for Kitsap County. Net Fiscal Impact: N/A. Source of Funds: N/A. Motion carried unanimously. B. Discussion was held, comments called for and hearing no objection, a motion was made by Commissioner Endresen and seconded by Commissioner Lent that the Board adopt Resolution No. 037-2003* thereby appointing Gillian Gregory to the Kingston Citizen Advisory Committee as the North Kitsap Fire District Representative completing a term ending August 31, 2004. Net Fiscal Impact: N/A. Source of Funds: N/A. Motion carried unanimously. C. Discussion was held, comments called for and hearing no objection, a motion was made by Commissioner Lent and seconded by Commissioner Endresen that the Board adopt Resolution No. 038-2003* thereby establishing the Illahee Forest Stewardship Committee for the purpose of developing a master plan for the forest. Net Fiscal Impact: N/A. Source of Funds: N/A. Motion carried unanimously. Irvin Krigsman, James Aho, David Hecker and Frank Richmond spoke in support of the resolution. D. A motion was made by Commissioner Endresen and seconded by Commissioner Lent that the Board approve the Modified Settlement Agreement between Kitsap County and Maurice Baker. Motion carried unanimously. 12) BOARD OF COMMISSIONER'S COMMENTS: A. Commissioner Lent encourages the public to visit her at her Silverdale Office as well as the Port Orchard office. She also said she attended an excellent program hosted by the Ethnic Unity Coalition. B. Commissioner Endresen said she was appointed by the WA Association of Counties Board to serve as representative to the Western Interstate Region representing the urban counties. C. Chair Angel said the Board met with the City of Port Orchard relative to the growth in the south end of the county and said they also attended a Kingston Town Hall meeting relative to growth issues in the Kingston area. She reminded the public to shop local. Public meeting adjourned at 12: 35 PM. BOARD OF COUNTY COMMISSIONERS KITSAP COUNTY WASHINGTON __________________________________ JAN ANGEL, CHAIR __________________________________ CHRIS ENDRESEN, COMMISSIONER __________________________________ PATTY LENT, COMMISSIONER ATTEST: HOLLY ANDERSON DATE APPROVED CLERK OF THE BOARD * See Resolution Journal Volume No. 58 ** See Ordinance Journal Volume No. 12 OTHER MEETINGS ATTENDED BY THE BOARD: 02/24/03 12:00 PM Lunch with Elected Officials, Twetens 2:00 PM Admin Meeting – BCC Conference Room 02/25/03 8:00 AM Meeting with Probation Staff – Bullard Bldg 10:00 AM Natural Resources Mtg - BCC Conference Room 12:00 PM Lunch w/Mgmt Team, Dept Heads, Elected Officials (PW 3rd Floor Conference Room) 02/26/03 8:00 AM Work Study Session-PW 3rd Floor Conference Room 03/03/03 10:00 AM Monday Briefing – BCC Conference Room 2:00 PM Admin Briefing – BCC Conference Room 03/04/03 8:00 AM Kitsap Executive Board 03/05/03 9:00 AM Work Study Session – PW 3rd Floor Conference Room NEXT BOARD OF COMMISSIONERS MEETING WILL BE MARCH 10, 2003. Visit the County's website at www.kitsapgov.com NOTE: KITSAP COUNTY DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY. INDIVIDUALS WHO REQUIRE ACCOMMODATIONS SHOULD CONTACT THE COMMISSIONER'S OFFICE AT (360) 337-4428 OR TDD (360) 337-7275 OR 1-800-816- 2782. (PLEASE PROVIDE TWO WEEKS NOTICE FOR INTERPRETER SERVICES). UPCOMING TIMED AGENDA ITEMS: (PLEASE NOTE: These dates and times are tentative and subject to change) MARCH 10, 2003: 10:00) A Public hearing to consider an Ordinance reducing the speed limit to 35 miles per hour on a portion of Central Valley road. Net Fiscal Impact: $100.00 (signs plus minimal staff time). Source of Funds: Road Fund. 10:00) B Public hearing to consider testimony on the matter of amending the 2003- 2004 Kitsap County Budget. Any citizen may appear at the meeting and be heard for or against any part of the budget amendment and may request that the officials in charge of the various offices, departments, services and institutions to appear at the hearing for questioning about the budget. 10:00) C Continuation of a public hearing to consider a Petition to Vacate a portion of East Main Street filed by Scot & Teri Stevens and Windmark Homeowner's Association. The portion requesting to be vacated is approximately 7,492 square feet (149.83'X50') and is unopened, covered with native vegetation and not maintained by Kitsap County. Approval of the vacation petition will not deny access to the abutting property owners. The proposed vacation is located in South Kitsap, Commissioner District No. 2. Net Fiscal Impact: $8,950. Source of Funds: Petitioner. MARCH 24, 2003: KITSAP COUNTY COMMISSIONERS MINUTES, FEBRUARY 24, 2003 Page 43 Page 31