M I N U T E S KITSAP COUNTY BOARD OF COMMISSIONERS March 24, 2003 The Board of Commissioners met on the above-stated date. Present were Chair Jan Angel, Commissioner Chris Endresen, Commissioner Patty Lent, County Administrator Malcolm Fleming, Acting Clerk of the Board, Pat Lawson and Deputy Clerk of the Board, Opal Robertson. (THE BOARD OF COMMISSIONERS' PUBLIC MEETINGS AND PUBLIC HEARINGS ARE AUDIO AND VIDEO TAPED). DRAFT NO. 1~~SUBJECT TO CHANGE: ITEMS SET FOR TIME CERTAIN: 10:00) Meeting Called to Order with Pledge of Allegiance. 10:00) A Recognition of the Smart Commuter of the Year Award for participation in alternative commuting methods (District Court Probation Office). Congratulations and a plaque was presented to the following employees of District Court Probation for their 90% participation in alternative commuting methods: Oudy Acosta-Perez, Kevin Grandy, Diane Lyle, Joyce Figueroa de Raschke, Keri Anderson, Dayle Crane, Marcy Kitttelson, Sandy Marshall and Tom Ripley. 10:00) B Employee Service Awards. Congratulations and Certificates of Appreciation were presented to the following employees for their years of service to Kitsap County: Craig Adams, Glen Walker Administrative Services; Ademola Ariwoola, Auditor's Office; David Lewis, Janine Nutt- Wright Clerk's Office; Eric Baker, Community Development; Oudy Acosta-Perez, District Court-Probation; Tadina Crouch, Juvenile Services; Samantha Dee Loop, Paul Urlie; Personnel & Human Services; Bill Ackley; Public Works; Bonnie Martin; Prosecutor's Office and Chad Birkenfeld and Trina Washburn, Sheriff's Office. 10:00) C Resolution supporting the Kitsap Water Festival 2003. Discussion was held, comments called for and hearing no objection, a motion was made by Commissioner Endresen and seconded by Commissioner Lent that the Board adopts Resolution No. 046-2003* thereby supporting the Kitsap Water Festival 2003. Motion carries unanimously. 10:00) D Proclamation/Resolution recognizing the Red Lion Hotel of Silverdale (formerly West Coast Hotel of Silverdale) commitment to the community. Discussion was held, comments called for and hearing no objection, a motion was made by Commissioner Lent and seconded by Commissioner Endresen that the Board adopts Resolution No. 047-2003* thereby recognizing the Red Lion Hotel of Silverdale (formerly West Coast Hotel of Silverdale) commitment to the community. Motion carries unanimously. 10:00) E Proclamation/Resolution proclaiming the week of April 6 – 12, 2003 as National County Government Week in Kitsap County. Discussion was held, comments called for and hearing no objection, a motion was made by Chair Angel and seconded by Commissioner Endresen that the Board adopts Resolution No. 048-2003* thereby proclaiming the week of April 6 – 12, 2003 as National County Government Week in Kitsap County. Motion carries unanimously. 10:00) F Recognition of the Silverdale Vision Plan 2052 (Laura Ditmer) Laura Ditmer, Department of Community Development, said this process has been in the works for many years and brought together the Central Kitsap Community Council, Central Kitsap High School students as well as staff from various county departments. She said it is a unique plan that started with a simple vision statement. The plan information utilizes the Silverdale Urban Design Study, the Central Kitsap High School youth summit ideals and the pre-planning efforts of the Central Kitsap Community Council. Ditmer said initially the plan looked at two years but it was decided to use a broader timeline in order to determine what could be done to develop a sense of community including the preservation of historical areas as well as considering community campus land use. Hank Mann Sykes, Central Kitsap Community Council, said Silverdale is the largest single population area in the county and the Council wanted to create a sense of community as well as help shape the future growth and identity of Silverdale. Sykes said this was a work of love by the people involved in this project and then read a few statements from the introduction of the vision plan. He also read a letter into the record from Carl Johnson, Central Kitsap Community Council chair. Sykes said this is a living document that could be modified and altered as the County moved forward in the Silverdale sub-area planning process. Natalie Bryson, CK Community Council, thanked the Board for its support of the plan and said she looks forward to being a part of what would be taking place in the future. Bryson also thanked the Community Development staff for its tremendous help in the development of this plan. Discussion was held, comments called for and hearing no objection, a motion was made by Commissioner Lent and seconded by Commissioner Endresen that the Board accept and recognize the Central Kitsap Community's Council's time and effort in producing the Silverdale Vision Plan 2052 and recognize that this vision plan is the community's effort to begin long-term planning for Silverdale, as adopted by the Central Kitsap Community Council. Motion carries unanimously. 10:00) G Public hearing to consider an amendment to Kitsap County Code Chapter 9.16, Disposal Rates for the Olympic View Transfer Station. Net Fiscal Impact: N/A. Source of Funds: N/A. Gretchen Olsen, Public Works Solid Waste Division, said this amendment would remove the rate table and associated language from Ordinance No. 284-2002 and would establish future rates by resolution. Discussion was held, comments called for and hearing no objection, a motion was made by Commissioner Endresen and seconded by Commissioner Lent that the Board enact Ordinance No. 295-2003* thereby amending Kitsap County Code Chapter 9.16, Disposal Rates for the Olympic View Transfer Station. Motion carries unanimously. 10:00) H Closed Record Appeal hearing to consider an appeal filed by Don & Pat Nyswonger of the Hearing Examiner decision to grant subject to conditions a Conditional Use Permit application filed by Ron Ross/Royal Valley, LLC (Silverdale Pee Wee's) for construction of one Pee Wee practice ball field with backstop and parking on a 2.3 acre parcel located at the southwest corner of the intersection of Central Valley and Paulson Roads in North Kitsap, Commissioner District No. 1. Kelly Robinson, Department of Community Development, posted a map of the proposed site and said it is a closed record hearing on appeal of the Hearing Examiner's Decision to approve a conditional use permit for a single practice Pee Wee ballfield and associated parking at the southwest corner of Paulson and Central Valley Roads. He said the issues on appeal focused on the salmon protected creek and parking in the area. Robinson said the applicants have prepared a protection plan and it has been implemented that involves planting in the area adjacent to the creek. He said it satisfies the performance requirements of the Critical Areas Ordinance as well as provides protection for the creek. Relative to the parking issue, Robinson said the parking is provided in sixteen spaces along Paulson Road and completely out of the right of way. He said however, vehicles will have to back out into the right of way in order to use it which is not consistent with the County's default standards but Public Works have agreed that for this type of use it did not represent an unacceptable risk. He said this have been included as part of the conditions. Robinson further said the original proposal had two practice fields located on site however, the Hearing Examiner reduced that to a single practice field as well provided that Community Development monitor the parking to ensure that works as it was intended and not become a public safety issue. He said a timely appeal was filed on the Hearing Examiner's decision. Chair Angel explained the Closed Record Appeal Process. Discussion was held between the Board and Robinson regarding the posting of "no parking signs" to eliminate the overflow parking issue, actually monitoring on-site parking and this being a "practice field" only. Don Nyswonger, Appellant, said he is not only concerned about current use of the field but full use of the field. He felt the parking issue has not been sufficiently addressed and that the primary concern is overflow parking that will occur along NW Paulson Road blocking ingress/egress of traffic to residents and emergency vehicles. He questioned the recourse to residents when illegal overflow parking blocked NW Paulson Road and requested that the County commit in writing that the conditional use permit will be revoked if the road becomes blocked or partially blocked at any time due to the use of the ballfield. Nyswonger asked that a written plan/procedure of how Community Development or other county departments would monitor and enforce a no parking policy on NW Paulson Road. He believes the Hearing Examiner's decision left a potential for altercations between residents and individuals who parked illegally along the road and he did not want to see that happen. Kelly Robinson said relative to a written assurance monitoring and enforcing the process, he would write a letter to the appellant outlining the process and that if Paulson Road is ever blocked by a vehicle due to the ball field, it could be towed away by alerting the Sheriff's Office. Robinson said primary enforcement would be by the Pee Wee's as well as other assurances included in the record of the Hearing Examiner on how they would monitor the situation. He also said Community Development staff would attend practices in order to monitor the process. Pete Ross, Applicant, questioned whether this is a valid complaint in that the parking issue was addressed by Community Development staff and reviewed by the Hearing Examiner who included additional conditions on field usage relative to parking and traffic congestion. He felt the complaint is based on what might happen. Ross said the Pee Wee's did not jeopardize its conditional use permit. He did not feel there was any problems, they have met county requirements and asked the Board to deny the appeal. Ron Ross, Applicant, felt that the parking was adequate, did not believe the parents would block traffic on a public road and did not believe it was an unsafe condition. He said it was not anymore dangerous than if you were leaving or entering a Safeway or Albertson's parking lot. He encouraged the Board to make a decision on this matter today. Commissioner Endresen stated she has reviewed the Hearing Examiner's record and the appeal. She said she understands the neighbors concern and states that it is against the law to block one's access or to block a road from emergency vehicles. Commissioner Endresen further stated the Hearing Examiner did address the issue of parking in Conditions 2, 6 and 7. She felt it was a reasonable request for the County to provide a written monitoring plan and some assurances. A motion was made by Commissioner Endresen and seconded by Commissioner Lent that the Board deny the appeal, direct Community Development staff and the Pee Wee Association to prepare a written plan detailing how and when the monitoring will take place and present that plan to the Board as well as neighborhood residents by March 28, 2003. Motion carries unanimously. OPPORTUNITY FOR PUBLIC COMMENTS ON AGENDA ITEMS ONLY: (Please limit comments to 2minutes) A. Ron Ross apologized to Ilene Frisch, Administrative Services Director, for some requested information that he no longer needed because the matter had already moved forward. He also asked if the draft impact fee statement could be posted to the County's web site. OTHER BUSINESS AND CONSENT ITEMS: 1) MISCELLANEOUS ITEMS: A motion is made by Commissioner Lent and seconded by Commissioner Endresen that the Board: A. Approve Minutes of March 10, 2003. B. Approve Warrant Nos. 3049821 through 3051328 in the amount of $4,789,089.50. Motion carries unanimously. 2) DEPARTMENT OF ADMINISTRATIVE SERVICES: A. A motion is made by Commissioner Endresen and seconded by Commissioner Lent that the Board approves and executes the contract with Kitsap County Humane Society (KC-111-03) for animal control services. Net Fiscal Impact: $400,390. Source of Funds: General Admin & Operations Fund. Motion carries unanimously. B. A motion is made by Commissioner Endresen and seconded by Commissioner Lent that the Board adopts Resolution No. 049-2003* thereby authorizing the sale of surplus print shop equipment. Net Fiscal Impact: $40-$50,000. Source of Funds: Proceeds credited to various departments. Motion carries unanimously. C. A motion is made by Commissioner Endresen and seconded by Commissioner Lent that the Board approves and executes the contract amendment with Paladin Data Systems, Inc. (KC-293-00C) extending the term of the contract to May 31, 2003 and increasing the contract amount for the Land Information System. Net Fiscal Impact: $107.356.56. Source of Funds: General Admin & Operations Fund & Information Services Fund. Motion carries unanimously. D. A motion is made by Commissioner Endresen and seconded by Commissioner Lent that the Board approves and executes the contract amendment with Professional Data Systems, Inc. (KC-008-98G) extending the term of the contract to June 30, 2003 and increasing the contract amount for computer consulting services. Net Fiscal Impact: $31,380. Source of Funds: Information Services Fund. Motion carries unanimously. 3) SHERIFF'S OFFICE: A. A motion is made by Commissioner Lent and seconded by Commissioner Endresen that the Board approves and executes the Interlocal agreement with The City of Port Orchard and South Kitsap School District (KC-100-03) to provide school resource officer mutual aid. Net Fiscal Impact: None. Source of Funds: N/A. Motion carries unanimously. B. A motion is made by Commissioner Lent and seconded by Commissioner Endresen that the Board approves and executes the Interlocal agreement amendment with The North Kitsap School District (KC-476-01A) for the school resource officer program. Net Fiscal Impact: $43,383.82. Source of Funds: NK School District. Motion carries unanimously. 4) PUBLIC WORKS DEPARTMENT: A. A motion is made by Commissioner Lent and seconded by Commissioner Endresen that the Board adopts Resolution No. 050-2003* thereby accepting NW Anderson Hill Road/Anderson Creek Bridge project (KC-217-02). Net Fiscal Impact: Minimal. Source of Funds: Road Fund. Motion carries unanimously. B. A motion is made by Commissioner Lent and seconded by Commissioner Endresen that the Board approves the Quit Claim Deed transferring property to Kitsap County Consolidated Housing Authority. Net Fiscal Impact: Minimal. Source of Funds: Road Fund. Motion carries unanimously. C. A motion is made by Commissioner Lent and seconded by Commissioner Endresen that the Board approves and executes the contract amendment with The Shea Group (KC-381-01A) for design and construction services for the Anderson Hill Road at Frontier Place Roundabout. Net Fiscal Impact: $14,187.34. Source of Funds: Road Fund. Motion carries unanimously. D. A motion is made by Commissioner Lent and seconded by Commissioner Endresen that the Board adopts Resolution No. 051-2003* thereby establishing the rates charged at the Olympic View Transfer Station. Net Fiscal Impact: $0. Source of Funds: Fee charged at OVTS. Motion carries unanimously. E. A motion is made by Commissioner Lent and seconded by Commissioner Endresen that the Board approves and executes the contract with Puget Sound & Pacific Railroad (KC-091-03) for design and construction of the Newberry Hill Railroad Crossing signalization. Net Fiscal Impact: $235,079. Source of Funds: Road Fund. Motion carries unanimously. 5) DEPARTMENT OF PERSONNEL AND HUMAN SERVICES: A. Discussion was held, comments called for and hearing A motion is made by Commissioner Endresen and seconded by Commissioner Lent that the Board approves and executes the contract with Harrison Memorial Hospital (KC-084-03) implementing a pilot two-year Triage Program for the period of February 1, 2003 through December 31, 2004. Net Fiscal Impact: $200,000. Source of Funds: Mental Health Millage. Motion carries unanimously. B. A motion is made by Commissioner Lent and seconded by Commissioner Endresen that the Board approves and executes the grant agreement with WA State Employment Security (KC-086-03) to provide employment and training services to eligible dislocated workers in the Olympic Consortium (Kitsap, Clallam and Jefferson counties) for the period of January 1, 2003 through June 30, 2004. Net Fiscal Impact: $0. Source of Funds: Federal WIA Funds in the amount of $170,000. Motion carries unanimously. C. A motion is made by Commissioner Lent and seconded by Commissioner Endresen that the Board approves and executes the contract amendment with The Department of Social & Health Services (KC-304-01B) increasing reimbursement for revised fundamentals of care giving training and decreasing reimbursement for modified fundamentals of care giving for the period of July 1, 2001 through June 30, 2003. Net Fiscal Impact: None. Source of Funds: None. Motion carries unanimously. D. A motion is made by Commissioner Lent and seconded by Commissioner Endresen that the Board approves and executes the contract with Nancy Hardwick, dba Hardwick Research (KC-088-03) to conduct a labor market survey of dislocated and low-income workers for the Olympic Consortium. Net Fiscal Impact: $0. Source of Funds: Federal WIA Funds in the amount of $58,000. Motion carries unanimously. E. A motion is made by Commissioner Lent and seconded by Commissioner Endresen that the Board approves and executes the Interlocal agreement with WA State Department of Corrections (KC-093-03) to provide outpatient chemical dependency counseling services to offenders of Department of Corrections for the period of January 15, 2003 through June 30, 2003. Net Fiscal Impact: Potential increase in revenue. Source of Funds: WA State Dept of Corrections. Motion carries unanimously. F. A motion is made by Commissioner Lent and seconded by Commissioner Endresen that the Board approves and executes the grant modification with WA State Employment Security (KC-061-03A) increasing Workforce Investment Act funding for the Olympic Consortium (Kitsap, Clallam and Jefferson counties) for the period of October 1, 2002 through June 30, 2004. Net Fiscal Impact: $0. Source of Funds: Federal WIA Funds in the amount of $37,985. Motion carries unanimously. G. A motion is made by Commissioner Lent and seconded by Commissioner Endresen that the Board adopts Resolution No. 052-2003* thereby establishing special salary adjustments and title changes for certain represented and non- represented employees. Net Fiscal Impact: Estimated at $546,025. Source of Funds: General Fund, Road Fund & Multiple other non-general funds. Motion carries unanimously. 6) DEPARTMENT OF COMMUNITY DEVELOPMENT: A. A motion is made by Commissioner Lent and seconded by Commissioner Endresen that the Board adopts Resolution No. 053-2003* thereby transferring delegated authority for filing a "release of covenant" associated with performance of erosion and sedimentation control facilities from the Public Works Director to the Community Development Director. Net Fiscal Impact: None. Source of Funds: N/A. Motion carries unanimously. 7) FACILITIES, PARKS & RECREATION: A. Discussion was held, comments called for and hearing no objection, a motion is made by Commissioner Lent and seconded by Commissioner Endresen that the Board Grant agreement with The State of Washington Salmon Recovery Funding Board (KC-038-03) for the Barker Creek preservation project. Net Fiscal Impact: $0. Source of Funds: Fully reimbursed by grant proceeds. Motion carries unanimously. Mary Bertrand spoke in support of the preservation project. 8) OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE BOARD: (Please limit comments to 3 to 5 minutes) A. Vivian Henderson thanked the Board for its approval of item 10:00 H (Pee Wee practice field) and concerns about the Shared Stategies meeting. B. Gene Sherrard addressed the Board with concerns about item 9A (employment contract for Kamuron Gurol) and encouraged the Board to stick with facts. C. Dorothy Guise said relative to private property, each time ordinances are written there are those who are helped by it and those who are not. D. Tim Mathis addressed the Board with concerns about item 5G (compensation resolution) in that the amounts from the funding sources should be more specific. 9) COMMISSIONERS/ELECTED OFFICIALS/DEPARTMENT HEADS: A. A motion was made by Commissioner Lent and seconded by Commissioner Endresen that the Board approves and executes the employment contract with Kamuron Gurol (KC-188-03) to serve as director of Community Development. Net Fiscal Impact: $93,205 plus benefits. Source of Funds: General Fund. Motion carries unanimously. B. Discussion was held, comments called for and hearing no objection, a motion was made by Chair Angel and seconded by Commissioner Endresen that the Board adopts Resolution No. 054-03 thereby appointing Larry Sukut to the Kitsap County Art Advisory Board completing a term ending December 31, 2005. Net Fiscal Impact: N/A. Source of Funds: N/A. Motion carries unanimously. 10) BOARD OF COMMISSIONER'S COMMENTS: A. Commissioner Lent announced that she had attended the Pier Delta ribbon cutting ceremony for the military personnel, met with the Fair Board and will be attending the following: Homebuilders Association Breakfast, South Kitsap Rotary and the Maritime Day Legislative Reception. She announced that there would be a public meeting on April 15, 2003 relative to the Port or Tracyton and on April 17, 2003, the Central Kitsap Community Council will be hosting a town meeting. B. Commissioner Endresen announced she would be attending the Kingston Town meeting on April 30, 2003 and asked the public to remember the military troops and their families during this time of war. C. Chair Angel announced that she had attended the Puget Sound Navel Base Association Breakfast, the Pier Delta ribbon cutting ceremony and a CenCom circuit relative to Proposition One ballot measure, Bainbridge Island Chamber of Commerce relative to transportation issues and will be attending the opening of the new Annapolis Water District Facility. D. Recess to executive session at the hour of 1:30 PM to discuss litigation issues (joint defense agreement). Session Cancelled. E. Recess to executive session at the hour of 3:40 PM to discuss personnel issues (evaluate qualifications of applicant for employment and employee performance evaluation). Executive session ended at 4:10 PM. Public Meeting adjourned at 11:40 AM. BOARD OF COUNTY COMMISSIONERS KITSAP COUNTY WASHINGTON __________________________________ JAN ANGEL, CHAIR __________________________________ CHRIS ENDRESEN, COMMISSIONER __________________________________ PATTY LENT, COMMISSIONER ATTEST: OPAL ROBERTSON DATE APPROVED CLERK OF THE BOARD * See Resolution Journal Volume No. 58 ** See Ordinance Journal Volume No. 12 OTHER MEETINGS ATTENDED BY THE BOARD: 03/24/03 12:00 PM Lunch – BCC Conference Room (farewell to staff) 2:00 PM Admin Meeting – BCC Conference Room 3:40 PM Executive Session – BCC Conference Room 03/25/03 10:00 PM Natural Resources Meeting– BCC Conference Room 03/26/03 9:00 AM Work Study Session-PW 3rd Floor Conference Room 11:30 AM Water Festival – Olympic College 03/27/03 10:30 AM Will Lent Presentation - BCC Conference Room 3:00 PM CA Meeting w/CenCom – CenCom Building 03/28/03 9:30 AM CA Meeting w/Juvenile Services – Juvenile Ctr Library 03/31/03 9:00 AM Executive Session– BCC Conference Room 10 :00 AM Monday Briefing – BCC Conference Room 2:00 PM Admin Briefing – BCC Conference Room 04/01/03 8:00 AM Kitsap Executive Council – Eagles Nest, East Bremerton 04/02/03 9:00 AM Work Study Session – PW 3rd Floor Conference Room 11:00 AM Women of Achievement Lunch – Bremerton High School 04/3-4/03 9:00 AM WSAC Western District Conf – Olympia, Red Lion Hotel NEXT BOARD OF COMMISSIONERS MEETING WILL BE APRIL 7, 2003. Visit the County's website at www.kitsapgov.com NOTE: KITSAP COUNTY DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY. INDIVIDUALS WHO REQUIRE ACCOMMODATIONS SHOULD CONTACT THE COMMISSIONER'S OFFICE AT (360) 337-4428 OR TDD (360) 337-7275 OR 1-800-816- 2782. (PLEASE PROVIDE TWO WEEKS NOTICE FOR INTERPRETER SERVICES). UPCOMING TIMED AGENDA ITEMS: (PLEASE NOTE: These dates and times are tentative and subject to change) KITSAP COUNTY COMMISSIONERS MINUTES, MARCH 24, 2003 Page 64 Page 54