M I N U T E S KITSAP COUNTY BOARD OF COMMISSIONERS March 25, 2002 The Board of Commissioners met on the above-stated date. Present were Chair Tim Botkin, Commissioner Chris Endresen, Commissioner Jan Angel, County Administrator Malcolm Fleming, Clerk of the Board, Holly Anderson and Deputy Clerk of the Board, Opal Robertson. (THE BOARD OF COMMISSIONERS' PUBLIC MEETINGS AND PUBLIC HEARINGS ARE AUDIO AND VIDEO TAPED). ITEMS SET FOR TIME CERTAIN: 10:00) Meeting Called to Order with Pledge of Allegiance. 10:00) Employee Service Awards. Congratulations and Certificates of Appreciation were presented to the following employees for their years of service to Kitsap County: Joann Vidinhar, Community Development and Ruth Barnard, Personnel & Human Services. 10:00) A Resolution proclaiming celebration of the 200th Year Anniversary of the WestPoint Military Academy. Roger Sherrard gave a brief overview of the WestPoint Military Academy Anniversary celebration and presented a book covering contributions of West Point Graduates in Washington State to the Board for the Kitsap County Public Library. Discussion was held, comments called for and hearing no objection, a motion was made by Commissioner Endresen and seconded by Commissioner Angel that the Board adopt Resolution No. 058-2002* thereby proclaiming celebration of the 200th Year Anniversary of the WestPoint Military Academy. Motion carried unanimously. 10:00) B Recognition of the Totem Award for the Kitsap County Outdoor Burn Ban Program. NOTE: This presentation has been rescheduled to April 22, 2002. 10:00) C Central Kitsap Community Council Recognition of Silverdale 2022 – "A Vision". Laura Ditmar, Department of Community Development, said in December of 2001, she began meeting weekly with the Central Kitsap Council to develop the framework for moving forward with a formal visioning process for Silverdale. She said in February of this year, the Council and the County held a "kick-off" event in the Silverdale Mall and have held two monthly steering group meetings since that time. Ditmar stated the vision process addresses necessary components such as transportation, land use, open space and parks and all under the newly adopted SMART goals. She said the public participation portion of the process brought together members of the Central Kitsap Community Council, community members and high school students and one of the primary components of the vision plan is the creation and sighting of a community or town center. Ditmar further said the visioning process as outlined entails monthly steering group meetings, interviews with the general public and three public open house forums. She said the end result (anticipated towards the end of August) would be a series of maps and renderings depicting the community's long-term vision for Silverdale and this visioning plan sets the framework for moving ahead with the sub area planning process. Natalie Bryson, Dave Peterson, Carl Johnson, Lyle Crawford and Hank Mann-Central Kitsap Community Council members gave additional highlights of the visioning plan, submitted the first phase of the visioning document to the Board and noted that 42 council committee members and 100 citizens had participated in and done a remarkable amount of work on the plan. Chair Botkin said the council is a group of volunteers that was asked to work on this project and the product presented today is wholly their work. He said a lot of effort had been put into this project and felt confident that the formal planning that the County would go through later would be enriched and guided by the foundation already set forth by the Council. He thanked the Council members and all other citizens who had participated and would continue to participate in this visioning plan. 10:00) D Public hearing to consider a Kitsap County Ordinance reducing the speed limit from 35 MPH to 30 MPH on the portion of Tracyton Boulevard NW from Bucklin Hill Road to NW Fairgrounds Road in Central Kitsap, Commissioner District No. 3. Dave Smith, Department of Public Works, said the primary reason for reducing the speed limit is to gather information on driving patterns in that area. He said that extensive research had been done while the area has been posted at 35 MPH and would like to see the net effect of the speed reduction. Lloyd Claven, Tracyton Blvd resident, said it was frustrating living in the area because of the present posted speed in the area. Claven said his preference would be to have cameras installed to help reduce the speeding but realized that that could be expensive. He said that portion of the roadway was dangerous and he was in favor of lowering the speed limit to 30 MPH. Joe Mentor, Tracyton Blvd resident, said he was in favor of lowering the speed limit to 30 MPH but was opposed to placing barriers/buffers down the center of the road. He suggested constructing a curb in the road similar to the one on Mile Hill and Jackson Street. Commissioner Endresen urged drivers to slow down and Commissioner Angel said she was in favor of reducing the speed but would like to see the overall plan for the project. Discussion was held, comments called for and hearing no objection, a motion was made by Commissioner Endresen and seconded by Commissioner Angel that the Board enact Ordinance No. 268-2002** thereby reducing the speed limit from 35 MPH to 30 MPH on the portion of Tracyton Boulevard NW from Bucklin Hill Road to NW Fairgrounds Road. Motion carried unanimously. 10:00) E Public hearing to consider a Petition to Vacate a portion of Knute Anderson Court aka NW Walgren Drive in the Plat of Clearidge filed by Robert & Gracie Cobb. The portion requesting to be vacated is an irregular shaped piece, approximately 2,062.5 square feet or 0.047 acres located in Central Kitsap, Commissioner District No. 3. Jim Barnard, Development Engineering Division, posted a map of the proposed site and said the petition is for a portion of NW Walgren Drive and was a request to vacate a 50'x55' portion abutting Lot 1 of the Plat of Clearidge. On a field investigation by staff, he said it was determined to be a large right-of-way and with an embankment on the eastern side for the existing roadway. He said he had discussed with the petitioner, the possibility of reducing the area to 25 feet on the east side thereby retaining the ability for the county road crew to do maintenance on the roadway. He said the petitioner did not object to that request and the legal description was re-written to reflect that change. Barnard said there were no utilities in the area and staff recommended granting the petition as amended. Discussion was held, comments called for and hearing no objection, a motion was made by Chair Botkin and seconded by Commissioner Endresen that the Board approve the Petition to Vacate a portion of Knute Anderson Court aka NW Walgren Drive in the Plat of Clearidge filed by Robert & Gracie Cobb, further that an Order be executed so stipulating. Motion carried unanimously. 10:00) F Public hearing to consider a petition filed by Michael Gass for the sale of tax-title land in Section 14, Township 25N, Range 1 East, W.M. The tax-title parcel is a strip of land 30-feet wide by 660 feet long and is wooded with undeveloped access and services located in Central Kitsap, Commissioner District No. 3. Rob McGinley, Public Works Department, Works, gave an overview of the proposed tax title petition stating that this request would divide the applicant's property in half. He said the County had acquired this property but this strip was left out when the property was re-sold possibly anticipating a need for a road but it was never used. McGinley said this was a true tax-title strip and that all of the taxes had been assumed and written off. Discussion was held, comments called for and hearing no objection, a motion was made by Chair Botkin and seconded by Commissioner Angel that the Board approve the petition filed by Michael Gass for sale of tax-title land, 30-feet wide by 660 feet long, located in Central Kitsap, further that an Order be executed so stipulating. Motion carried unanimously. 10:00) G Continuation of a public hearing (for decision only) to consider a Petition to Vacate a portion of NE William Rogers Road in the Plat of Indian Bay filed by Richard Hedreen. The portion to be vacated is a dead-end right-of-way approximately 2,932 square feet or .067 acre located in North Kitsap, Commissioner District No. 1. Net Fiscal Impact: $8,550. Source of Funds: Petitioner. Commissioner Endresen said road vacations were normally cut and dry and the only time there is possibly a problem is when the road end provided access to the beach or saltwater. She said this road did not close a public shoreline access but ended at the applicant's property. She said the applicant had purchased two additional lots and on review of the record, letters from the fire district, Open Space, Parks and Greenways Committee indicated that the County did not have a need for this road. Commissioner Endresen said she realized this was a disappointment to some people but felt it would not be right for the County to maintain and to continue to own 75 feet of road that goes into the middle of someone else's property. She believed the price was too low but a certified appraiser set the price using County standards. A motion was made by Commissioner Endresen and seconded by Commissioner Angel that the Board approve the Petition to Vacate a portion of NE William Rogers Road in the Plat of Indian Bay filed by Richard Hedreen, subject to adding conditions #3 and #4 recommended by staff at the public hearing held on March 18, 2002 and adding condition #5 stating that: the applicant aggregates all parcels that abuts this property so there will be no problems in the future. Motion carried unanimously. 10:00) H Continuation of a public hearing to consider and deliberate the oral and written testimony received on or before the close of business on March 22, 2002 relative to the Planning Commission Recommendations and Finding of Fact for the "South Kitsap UGA: ULID #6 Sub-Area Plan/Final Supplemental Environmental Impact Statement (FSEIS)." No additional public testimony will be taken at this time. Commissioner Angel said she had not had an opportunity to review the document from the Department of Community Development staff and would like an opportunity for the Board to discuss the staff information together. She said she was not prepared to vote on the matter today and asked for further discussion at the Wednesday work study session and possibly bring it back for a vote by the Board on either April 1st or the 8th. Commissioner Endresen said she did have time to review most of the information and had approximately two pages of comments and questions. She said the Planning Commission was the Board's advisory body and the Board of Commissioners had the final responsibility but overturning a unanimous decision is a big deal. She said on review of the information, she did not see a compelling reason to overturn their decision. Commissioner Endresen stated she also had concerns about taking most of the population allocation and putting it in one place, the environmental impact statement alternatives that seemed to be crafted by staff and the proponent instead of with the public, good meeting minutes taken of the Planning Commissions deliberations, infrastructure commitments and the costs, a clearly defined picture of what is already approved and how many units, what's already been built and the Tribe not being contacted relative to the watersheds in the area. Chair Botkin said this was a big development proposal and it was important that it made sense. He had concerns about leapfrog or fringe development, leaving the Berry Lake area targeted for infill and the sensitive areas on the west portion of site. He said this was a unique island urban growth area near both the Port Orchard and Bremerton Urban Growth Areas (UGA). Chair Botkin said previous county decisions had been based on intent to see this activity happen or something along these lines and the property owner had paid a significant amount of money to upgrade and maintain the infrastructure that would allow for development based on past county decisions. He said the applicant has a strong track record of doing high quality work in Kitsap County and is an asset. Chair Botkin believed that the presentation was intended to be a part of Port Orchard and moving out that far did not make sense. He said relative to this being an island UGA, this fit with the discussion relative to creating centers in that instead of having a loose affiliation of developments in the middle of nowhere, create a focal point or town center, a place where there is retail services with commercial proposals tied to the center and possibly higher density housing close to the center as well. He said finding an opportunity to create some urban medium density in the proposal would also be a part and then there could be master planning across the parcel lines that are currently owned by McCormick Land Company. Chair Botkin said the no build sensitive areas needed to be better defined and whether this area becomes annexed is the next level of discussion. He believed this proposal could be a good asset and a significantly positive contribution to Kitsap County in that it is very unique and deserves extra consideration. He said there has been a lot of work and planning and was one of the better plans he had seen and asked that these specifics be addressed: 1) the conceptual description of what the town center would look like; 2) specifics on the acreage that would go from urban low to urban medium; 3) specifics on the no build areas; and 4) specifics on where the pedestrians walk linkages would be constructed in the town center because the proposal was being master planned. Commissioner Angel said she believed the reason the Planning Commission went with their decision was because there was confusion in the process and it needed to be clarified. She said she had concerns about most of the population allocation going into one area; leapfrog development and the good planning done by McCormick Land Company. Commissioner Angel said she also had concerns about the Berry Lake residents neither wanting to be included in an UGA or annexed into the city. Discussion was held among the Board members relative to the good planning done by McCormick Land Company, a fully contained community, the master plan for all three areas, the significant cost of the infrastructure in the area, the minimum and maximum densities for the area and SMART Growth for the area. No further discussion being heard, the Board continued this matter to its March 27, 2002 work-study session for further discussion and to the April 1, 2002 public hearing for further discussion and possible decision by the Board. OTHER BUSINESS AND CONSENT ITEMS: 1) MISCELLANEOUS ITEMS: A motion was made by Commissioner Endresen and seconded by Commissioner Angel that the Board: A. Approve Minutes of March 18, 2002. B. Approve Warrant Nos. 2982223 through 2983580 in the amount of $2,144,964.13. C. Refer to the Prosecutor's Office and the Risk Manager: 1) Petition in Condemnation and Notice in Condemnation filed by Regneld D. Robinson and Patricia A Robinson. Motion carried unanimously. 2) DEPARTMENT OF AMINISTRATIVE SERVICES: A. Discussion was held, comments called for and hearing no objection, a motion was made by Commissioner Endresen and seconded by Commissioner Angel that the Board approve and execute the Interlocal agreement with The Kitsap Public Facilities District (KC-199-02) regarding funding, development and operation of the Kitsap Special Events Center and subject to adding the words on page 2 under Projects – projects means those improvements as set forth in exhibit A, or as amended by agreement of the parties . Net Fiscal Impact: N/A. Source of Funds: N/A. Motion carried unanimously. B. Discussion was held, comments called for and hearing no objection, a motion was made by Commissioner Endresen and seconded by Commissioner Angel that the Board approve and execute the Interlocal agreement with The Kitsap Public Facilities District (KC-198-02) regarding funding, development and operation of the Kitsap Regional Conference Center. Net Fiscal Impact: N/A. Source of Funds: N/A. Motion carried unanimously. 3) DEPARTMENT OF PERSONNEL AND HUMAN SERVICES: A. A motion was made by Commissioner Endresen and seconded by Commissioner Angel that the Board approve and execute the contract with YWCA of Kitsap County (KC-072-02) to provide education, support, counseling and advocacy services for survivors of sexual assault for the period of January 1, 2002 through December 31, 2003. Net Fiscal Impact: $51,563. Source of Funds: Admissions Tax (Human Services). Motion carried unanimously. B. A motion was made by Commissioner Endresen and seconded by Commissioner Angel that the Board approve and execute the Interlocal agreement with Bremerton Kitsap County Health District (KC-167-02) for the enhancement of the existing Community Health Advocate Program for family services to parents with children age 0-3. Net Fiscal Impact: $50,313. Source of Funds: State Family Policy Council. Motion carried unanimously. C. A motion was made by Commissioner Endresen and seconded by Commissioner Angel that the Board approve and execute the contract amendment with The Office of Trade & Economic Development (KC-095-02) adding 20 participants to the community jobs program for the period of July 1, 2001 through March 2003. Net Fiscal Impact: $126,275.73. Source of Funds: WA State Office of Economic Development. Motion carried unanimously. D. A motion was made by Commissioner Endresen and seconded by Commissioner Angel that the Board adopt Resolution No. 059-2002* thereby reclassifying positions in the Department of Community Development, the Assessor's Office and the Prosecutor's Office. Net Fiscal Impact: For 2002, there is no net fiscal impact on either action. Source of Funds: Funded through each respective departments 2002 approved budget. Motion carried unanimously. 4) JUVENILE SERVICES DEPARTMENT: A. A motion was made by Commissioner Endresen and seconded by Commissioner Angel that the Board approve and execute the contract with Kitsap Mental Health Services (KC-013-02) providing functional family therapy to 19 moderates to high- risk youth and their families utilizing Juvenile Accountability Incentive Block Grant funds. Net Fiscal Impact: $38,800. Source of Funds: DSHS JAIBG Funds. Motion carried unanimously. B. A motion was made by Commissioner Endresen and seconded by Commissioner Angel that the Board approve and execute the contract amendment with WA State Department of Social & Health Services (KC-446-99A) providing funding to the Juvenile Department for the Juvenile Accountability Incentive Block Grant (JAIBG). Net Fiscal Impact: $10,561 cash match already included in 2002 budget. Source of Funds: WA State DSHS. Motion carried unanimously. 5) DEPARTMENT OF COMMUNITY DEVELOPMENT: A. A motion was made by Commissioner Endresen and seconded by Commissioner Angel that the Board approve and execute the contract amendment with The Bremerton Kitsap County Health District (KC-049-01A) providing Health District services at the Poulsbo Annex relative to issues pertaining to the Department of Community Development. Net Fiscal Impact: $28,000. Source of Funds: Community Development. Motion carried unanimously. B. A motion was made by Commissioner Endresen and seconded by Commissioner Angel that the Board approve the employment contract with Dave Tucker (KC-206- 02) as Interim Assistant Director for the Development Permits Division of Department of Community Development. Motion carried unanimously. 6) COOPERATIVE EXTENSION: A. Discussion was held, comments called for and hearing no objection, a motion was made by Commissioner Endresen and seconded by Commissioner Angel that the Board approve and execute the Interlocal agreement with The WA State University Cooperative Extension (KC-113-90K) providing the residents of Kitsap County with educational programs and to make the resources of WA State University available to county government and residents. Net Fiscal Impact: $104,776. Source of Funds: Cooperative Extension Budget of 2002. Motion carried unanimously. 7) OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE BOARD: (Please limit comments to 3 to 5 minutes) 8) COMMISSIONERS/ELECTED OFFICIALS/DEPARTMENT HEADS: A. Discussion was held, comments called for and hearing no objection, a motion was made by Commissioner Endresen and seconded by Commissioner Angel that the Board adopt Resolution No. 060-2002* thereby appointing Kathy Molesh to the Kingston Citizen Advisory Committee for a term ending February 28, 2005. Net Fiscal Impact: N/A. Source of Funds: N/A. Motion carried unanimously. B. Resolution thereby revising the Board of Commissioners' Policy Manual index and numbering system and adopting policies pertaining to 6-Year Planning and other administrative issues. THIS MATTER IS CONTINUED TO APRIL 1, 2002. C. Recess to executive session on Monday, March 25, 2002 at the hour of 1:30 PM to discuss land acquisition and personnel issues. Executive session began at 1:30 PM and ended 2:15 PM. 9) BOARD OF COMMISSIONER'S COMMENTS: A. Commissioner Angel encouraged everyone to attend the final speak out at the National Resources Workshop scheduled for 6:00 PM at South Kitsap High School. B. Chair Botkin invited the public to attend the SMART Growth forum tonight at the South Kitsap High School. Public meeting adjourned at 11:45 AM. BOARD OF COUNTY COMMISSIONERS KITSAP COUNTY WASHINGTON TIM BOTKIN, CHAIR CHRIS ENDRESEN, COMMISSIONER JAN ANGEL, COMMISSIONER ATTEST: HOLLY ANDERSON DATE APPROVED CLERK OF THE BOARD * See Resolution Journal Volume No. 57 ** See Ordinance Journal Volume No. 11 OTHER MEETINGS ATTENDED BY THE BOARD: 03/25/02 12:00 PM Lunch- Twetens 1:30 PM Executive Session-BCC Conference Room 2:00 PM Administrator's Briefing-BCC Conference Room 03/26/02 8:00 AM KCCHA Board Meeting, Silverdale 9:00 AM Water Festival, Olympic College 03/27/02 9:00 AM Work Study Session-PW 3rd Floor Conference Rm 12:00 PM Silverdale Chamber of Commerce Luncheon 03/27/02 6:00 PM Nat'l Resources Workshop, SK High School 03/29/02 8:00 AM Board/Management Team Retreat, Eagles Nest THE NEXT MONDAY MEETING OF THE BOARD OF COMMISSIONERS WILL BE APRIL 1, 2002. Visit the County's website at www.kitsapgov.com NOTE: KITSAP COUNTY DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY. INDIVIDUALS WHO REQUIRE ACCOMMODATIONS SHOULD CONTACT THE COMMISSIONER'S OFFICE AT (360) 337-4428 OR TDD (360) 337-7275 OR 1-800-816- 2782. (PLEASE PROVIDE TWO WEEKS NOTICE FOR INTERPRETER SERVICES). UPCOMING TIMED AGENDA ITEMS: (PLEASE NOTE: These dates and times are tentative and subject to change) APRIL 1, 2002: 10:00) A Continuation of a public hearing to consider a Resolution approving a petition to establish an area (a 2-square mile area including Alpine Lake and most of May Ranch Road in southwest Kitsap County, Commissioner District No. 2) in which the discharge of firearms is prohibited. APRIL 8, 2002: APRIL 15, 2002: APRIL 22, 2002: APRIL 29, 2002: 5th Monday KITSAP COUNTY COMMISSIONERS MINUTES, MARCH 25, 2002 Page 89 Page 80