M I N U T E S KITSAP COUNTY BOARD OF COMMISSIONERS April 2, 2001 The Board of Commissioners met on the above-stated date. Present were Chair Chris Endresen, Commissioner Jan Angel, County Administrator Malcolm Fleming, Clerk of the Board, Holly Anderson and Deputy Clerk of the Board, Opal Robertson. (THE BOARD OF COMMISSIONERS' PUBLIC MEETINGS AND PUBLIC HEARINGS ARE AUDIO AND VIDEO TAPED). ITEMS SET FOR TIME CERTAIN: 10:00) Meeting Called to Order with Pledge of Allegiance. 10:00) Employee of the Month recognition (Charlotte Jensen, Superior Court). Congratulations and a Certificate of Appreciation was presented to Charlotte Jensen, Superior Court on being selected Employee of the Month for the month of April. 10:00) A Public hearing to consider adopting a Resolution approving supplemental appropriations for the FY 2001 as follows: 1) increasing the budget of the Election Reserve Fund in the amount of $65,000 in order to purchase an optical scan tabulator; 2) increasing the budget of the General Fund in the amount of $13,077 in order to accept a grant for a Drug Court Coordinator position; and 3) making a technical correction in the CENCOM budget. Discussion was held, comments called for and hearing no objection, a motion was made by Commissioner Angel and Chair Endresen that the Board adopt Resolution No. 054- 2001* thereby approving supplemental appropriations for the FY 2001 as outlined above. Motion carried. 10:00) B Continuation of a closed record hearing for decision only to consider an appeal filed by Dorothy H. Meyer on behalf of Diane Fernie and Patty Rivers and herself of the Hearing Examiner's decision to approve with conditions an application for Conditional Use Permit by Nextel Wireless Communication Tower - Menzies Road site for the construction of a 150-foot steel monopole with three directional antenna array with an equipment area of approximately 160-square feet on the subject property in South Kitsap County, Commissioner District No. 2. Commissioner Angel read the Board of Commissioners decision into the record and made a motion seconded by Chair Endresen that the Board uphold the November 7, 2000 Hearing Examiner decision regarding the Conditional Use Permit approval, thereby denying the appellants' objection, subject to the addition of the following conditions which are based on the record and on the Hearing Examiner's Findings and Conclusions: a) the applicant is required to obtain a vegetation easement for those trees outside the existing designated lease area that is 85-feet by 170-feet in size, shown on the site plan to maintain a functional screen of the cell tower and ground ancillary equipment that will run in perpetuity with the Conditional Use Permit and the co-location site before the issuance of the building permit; and b) prior to issuance of a building permit the applicant shall provide a fully executed access easement and lease agreement with the owner of the property. (Note: any propriety information regarding lease rates may be excluded). Motion carried. 10:00) C Continuation of a public hearing to consider adopting a Resolution establishing a schedule for the review and amendment of the Comprehensive Plan for 2001. William Palmer addressed the Board with concerns about the minor revisions made by staff and how urban area boundaries were set and modified, public involvement in urban boundaries modifications process, opportunity to submit individual proposals for comprehensive plan amendments and memorandums of agreement between the county and the cities and the proposal to increase the amount of land designated as industrial outside urban growth areas unless the industrial uses were resources dependent. Palmer said that he objected to being excluded from the modification process in the 2001 amendments. Discussion was held between the Board and Palmer regarding submitting individual proposals, memorandum of agreement between the City of Port Orchard and the County and joint planning areas in the sub-area plans. Discussion was held between the Board and staff regarding changes to urban growth areas, minor revisions to the plan, population allocation, joint planning areas and rural area designation. Richard Brown addressed the Board with concerns about individuals being given an opportunity to address the Board regarding the zoning of their lands during this process, a need for more industrial land in Port Orchard, lack of urban growth areas, designation of rural and industrial lands, county unable to provide properties for businesses that wanted to locate in this area. Brown believed that individuals should not be excluded from the amendment process if they had common boundaries with city properties whether there was a memorandum of agreement or not. Discussion was held between the Board and Brown regarding the memorandum of agreements between the County and the cities, need for a map indicating the location of sewers, water, other utilities and freeway accesses and the lack of availability of land in Kitsap County. Charlotte Garrido addressed the Board with concerns about public participation in this amendment process, having the Department of Human Services and associated advisory committees review the amendments along with the other listed departments, how open space and parks would be determined, Kitsap Regional Coordinating Council's process for the population allocation, whether updating the population forecast in the Capital Facilities Plan was necessary, what would the mapping change accomplish, need for a public process to review the broad urban growth area for the City of Port Orchard, Open Space Plan should be examined for internal consistency, updating the county's mission and goals, an annual progress report on how the comprehensive plan was progressing, including the Mosquito Fleet Trail plan, update of the Shoreline Open Space Preservation plan, consistency in the amendment plan's language, revising Policy Ed-9 in the Economic Development Chapter, updates from the economic development summit, whether the land capacity analysis estimate was still accurate, changes to language regarding the permit system, the workforce development council, updating the demographic information with census figures, review housing supply and goals, special needs housing, whether the monitoring committee had been formed as mentioned at the end of the Housing Chapter, marine transportation services, ferry transportation issues and the Tacoma Narrows Bridge issue. Garrido believed that there should be a positive and pro-active statement in the plan about citizen participation and involvement. She believed that comprehensive meant all citizens in Kitsap County and that there was a tremendous amount of work that was occurring in the county and needed to be tapped into. Richard Brown suggested that the county adopt a rule that the public as well as the Board of Commissioners have access to all amendment changes at least 72 hours prior to any public meeting on the issues in order for there to be ample time for review. Chair Endresen noted that the one-year review of the comprehensive plan was at the option of the county and that it was not required to open up the plan every year. A motion was made by Chair Endresen and seconded by Commissioner Angel that the Board continue this matter to April 9, 2001. Motion carried. OTHER BUSINESS AND CONSENT ITEMS: 1) MISCELLANEOUS ITEMS: A motion was made by Commissioner Angel and seconded by Chair Endresen that the Board: A. Approve Minutes of March 26, 2001. B. Approve Warrant Nos. 2917060 through 2918751 including manual warrant no. 2917592 in the amount of $2,629.079.07. C. Refer the following to the Risk Manager and the Prosecutor's Office: 1) Summons, Complaint for Damages filed by Alan Lujan and Marian Lujan. Motion carried. 2) ADMINISTRATIVE SERVICES DEPARTMENT: A. A motion was made by Commissioner Angel and seconded by Chair Endresen that the Board adopt Resolution No. 055-2001* thereby approving the closing of certain funds and transferring the residual cash to the General Fund. Motion carried. 3) PERSONNEL & HUMAN SERVICES: A. A motion was made by Commissioner Angel and seconded by Chair Endresen that the Board approve and execute the Interlocal agreement with The University of Washington (KC-079-01) in the amount of $40,000 to provide the evaluation services for the Adult Drug Court for the period of February 1, 2000 through June 30, 2001. Motion carried. B. Discussion was held, comments called for and hearing no objection, a motion was made by Commissioner Angel and seconded by Chair Endresen that the Board approve and execute the contract with Kitsap Community Resources (KC-071-01) in the amount of $47,500 to provide volunteer opportunities for school-age youth through the Youth Volunteer Corps Program for the period of January 1, 2001 through December 31, 2001. Motion carried. 4) PUBLIC WORKS DEPARTMENT: A. A motion was made by Commissioner Angel and seconded by Chair Endresen that the Board approve and execute the contract amendment with KCM, Inc (KC-207- 99D) in the amount of $42,242 for structural design services on a bridge spanning Clear Creek at Silverdale Way. Motion carried. 5) OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE BOARD: (Please limit comments to 3 to 5 minutes) A. Ray Tallman addressed the Board with concerns about the possible purchase of the Olalla Boat Launch. B. Karl Duff addressed the Board with concerns about National Marine Fish Services (NMFS) 4(d) rule revisions. C. Richard Brown addressed the Board with concerns about NMFS 4(d) rule and whether the county could still be sued. He asked that the Board be cautious on moving forward in this matter. 6) COMMISSIONERS/ELECTED OFFICIALS/DEPARTMENT HEADS: A. Discussion was held, comments called for and hearing no objection, a motion was made by Commissioner Angel and seconded by Chair Endresen that the Board approve and execute the Contract with Robert Charles Lesser & Co. (KC-114-01) in the amount of $28,000 for an economic impact analysis for the proposed government center. Motion carried. B. Recess to executive session on Monday, April 2, 2001 at the hour of 1:30 PM to discuss personnel issues. The executive session began at 1:30 PM and ended at 2:00 PM. C. Commissioner Angel reminded the audience of the presentation on April 9, 2001 by Ed Stern regarding telecommunication in Kitsap County. Meeting adjourned. BOARD OF COUNTY COMMISSIONERS KITSAP COUNTY WASHINGTON CHRIS ENDRESEN, CHAIR TIME BOTKIN, COMMISSIONER JAN ANGEL, COMMISSIONER ATTEST: HOLLY ANDERSON DATE APPROVED CLERK OF THE BOARD * See BCC Resolution Journal Volume No. 56 ** See BCC Ordinance Journal Volume No. 10 SPECIAL MEETINGS ATTENDED BY THE BOARD: 04/02/01 12:00 PM Lunch- Employee of Month (Chad Birkenfeld) 04/02/01 1:30 PM Exec Session-BCC Conference Room 04/02/01 2:00 PM Admin Meeting-BCC Conference Room 04/03/01 8:00 AM Kitsap Executive Council- Eagles Nest 04/03/01 3:00 PM ESA Meeting-BCC Conference Room 04/04/01 9:00 AM Work Study Session- 3rd Floor Public Works Conf Room 04/04-06/01 WSAC – Oak Harbor, WA THE NEXT BOARD OF COUNTY COMMISSIONERS MEETING WILL HELD ON APRIL 9, 2001. NOTE: KITSAP COUNTY DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY. INDIVIDUALS WHO REQUIRE ACCOMMODATIONS SHOULD CONTACT THE COMMISSIONER'S OFFICE AT (360) 337-4428 OR TDD (360) 337-7275 OR 1-800-816- 2782. (PLEASE PROVIDE TWO WEEKS NOTICE FOR INTERPRETER SERVICES). UPCOMING TIMED AGENDA ITEMS: (PLEASE NOTE: These dates and times are tentative and subject to change) APRIL 9, 2001: 10:00) Presentation by Ed Stern, Usbancorp/PiperJaffray: RE: "Telecommunication in Kitsap County." 10:00) A Public hearing to consider adopting a Resolution approving a supplemental appropriation increasing the budget of the General Fund in the amount of $29,500 in order to accept a grant from the Washington Traffic Safety Commission. 10:00) B Public hearing to consider adopting a Resolution approving a supplemental appropriation increasing the budget of the General Fund in the amount of $13,200 in order to accept financial assistance from the Washington Office of Administrator For Courts and a reallocation from estimated ending fund balance to purchase computers for the Superior Court. 10:00) C Public hearing to consider enacting an Ordinance repealing Chapter 4.116 of the Kitsap County Code and Ordinances No. 346-1984 and 141-1991 and establishing a new Chapter entitled "Purchasing Procedures" to the Kitsap County Code. KITSAP COUNTY COMMISSIONERS MINUTES, APRIL 2, 2001 Page 75 Page 70