M I N U T E S KITSAP COUNTY BOARD OF COMMISSIONERS August 5, 2002 The Board of Commissioners met on the above-stated date. Present were Chair Tim Botkin, Commissioner Chris Endresen, Commissioner Jan Angel, County Administrator Malcolm Fleming, Clerk of the Board, Holly Anderson and Deputy Clerk of the Board, Opal Robertson. (THE BOARD OF COMMISSIONERS' PUBLIC MEETINGS AND PUBLIC HEARINGS ARE AUDIO AND VIDEO TAPED). ITEMS SET FOR TIME CERTAIN: 10:00) Meeting Called to Order with Pledge of Allegiance. 10:00) A Presentation of "Employee of the Month" Congratulations and a Certificate of Appreciation was presented Carol Wilson on being selected Employee of the Month for August. Carol was nominated separately by a couple of employees in the Department of Community Development for her excellence on the job and since being hired on January 1, 2001, she has had a dynamic impact on the organization and efficiency of the entire department. 10:00) B Kitsap County Rodeo Queen Presentation. Crystal Kay Robinette, Miss Kitsap Fair & Stampede, gave highlights and invited the Board and public to attend the upcoming Kitsap County Fair and Stampede scheduled for the latter part of August. As Miss Kitsap Fair & Stampede 2002, Crystal will travel to fairs and rodeos throughout the Northwest serving as an ambassador for Kitsap County and the representative of the Kitsap County Fair & Stampede. OTHER BUSINESS AND CONSENT ITEMS: 1) MISCELLANEOUS ITEMS: A motion was made by Commissioner Endresen and seconded by Commissioner Angel that the Board: A. Approve Minutes of July 22, 2002. B. Approve Warrant Nos. 607973 through 608273 in the amount of $1,461,923.88. C. Refer the following to the Prosecutor's Office and the Risk Manager: 1) Civil Court Summons, Complaint and Amended Complaint by Boyd L. Goodrich. 2) Civil Court Summons for Land Use Petition and Complaint for Damages by Olympic Sportsman's Club West End Lane, LLC, a Washington limited liability company; North Bay Properties, LP, a Washington limited partnership; North Mason, LP, a Washington limited partnership; Coulter Creek, LP, a Washington limited partnership; and Southwest Kitsap, LP, a Washington limited partnership. Motion carried unanimously. 2) DEPARTMENT OF COMMUNITY DEVELOPMENT: A. A motion was made by Commissioner Endresen and seconded by Commissioner Angel that the Board ratify Resolution No. 137-2002* thereby restricting public vessel traffic and access of display or special event areas during Whaling Days. Net Fiscal Impact: $0.00. Source of Funds: N/A. Motion carried unanimously. 3) DEPARTMENT OF PERSONNEL AND HUMAN SERVICES: A. A motion was made by Commissioner Endresen and seconded by Commissioner Angel that the Board adopt Resolution No. 138-2002* thereby concerning annual leave benefits for recruitment and retention of Engineer Technician V position in Public Works. Net Fiscal Impact: Five additional annual leave days per year at rate of pay Source of Funds: Road Fund. Motion carried unanimously. B. A motion was made by Commissioner Endresen and seconded by Commissioner Angel that the Board approve and execute the contract with the Dispute Resolution Center of Kitsap County (KC-345-02) to provide Ombudsman services and support for a parent advocacy program throughout the PRSN. Net Fiscal Impact: $110,000 Source of Funds: Pass through contract using State and Federal funds. Motion carried unanimously. C. A motion was made by Commissioner Endresen and seconded by Commissioner Angel that the Board approve and execute the contract with Washington State Department of Community, Trade and Economic Development (KC-365-02) to provide services to eligible welfare recipients from Clallam, Jefferson and Kitsap Counties during the period of July 1, 2002 through June 30, 2003. Net Fiscal Impact: $2,007,706.25. Source of Funds: Federal Block Grant. Motion carried unanimously. D. A motion was made by Commissioner Endresen and seconded by Commissioner Angel that the Board approve and execute the contract with Washington State Employment Security Department (KC-398-02) to provide employment and training services to 415 eligible worker participants in Kitsap, Clallam and Jefferson counties during the period of July 1, 2002 through June 30, 2004. Net Fiscal Impact: $475,628. Source of Funds: Federal Grant. Motion carried unanimously. E. A motion was made by Commissioner Endresen and seconded by Commissioner Angel that the Board approve and execute the contract with Washington State Employment Security Department (KC-401-02) to provide employment and training services to 357 eligible youth participants in Kitsap, Clallam and Jefferson counties during the period of July 1, 2002 through June 30, 2004. Net Fiscal Impact: $1,181,590. Source of Funds: Federal Grant. Motion carried unanimously. F. A motion was made by Commissioner Endresen and seconded by Commissioner Angel that the Board approve and execute the contract with Washington State Employment Security Department (KC-400-02) to provide administrative services for programs serving eligible participants in Kitsap, Clallam and Jefferson counties during the period of July 1, 2002 through June 30 2004. Net Fiscal Impact: $212,864. Source of Funds: Federal Grant. Motion carried unanimously. G. A motion was made by Commissioner Endresen and seconded by Commissioner Angel that the Board approve and execute the contract with Washington State Employment Security Department (KC-399-02) to provide employment and training services to 391 eligible adult participants in Kitsap, Clallam and Jefferson counties during the period of July 1, 2002 through June 30, 2004. Net Fiscal Impact: $258,552. Source of Funds: Federal Grant. Motion carried unanimously. H. A motion was made by Commissioner Endresen and seconded by Commissioner Angel that the Board approve and execute the Interlocal Agreement with Department of Social & Health Services (KC-370-02) for Basic Health Medical Insurance Reimbursement. Net Fiscal Impact: 0 Source of Funds: Title XIX/COPE. Motion carried unanimously. I. A motion was made by Commissioner Endresen and seconded by Commissioner Angel that the Board adopts Resolution No. 139-2002* thereby: 1) reclassifying a position in the Sheriff's Office, 2) creating a position in Public Works, and 3) deleting a classification from the class table. Net Fiscal Impact: 1) approximately $2,775 for 2002 including costs of associated benefits; 2) approximately $22,344 for 2002 including costs of associated benefits; and 3) No fiscal impact. Source of Funds: 1) additional funding for this proposal was included in the department's 2002 approved budget; 2) funded by user fees, included in 2002 budget; and 3) none required. Motion carried unanimously. J. A motion was made by Commissioner Endresen and seconded by Commissioner Angel that the Board adopts Resolution No. 140-2002* thereby correcting an error in annual leave benefits awarded Kitsap County employee Sue Mellinger. Net Fiscal Impact: Cash out = current salary + hours of A/L Source of Funds: General Fund. Motion carried unanimously. 4) DEPARTMENT OF ADMINISTRATIVE SERVICES: A. A motion was made by Commissioner Endresen and seconded by Commissioner Angel that the Board approves and executes the contract amendment with Ward C. Muller and Associates (KC-087-02A) for parcel base map construction. Net Fiscal Impact: $58,716.00. Source of Funds: General Admin and Operations Fund. Motion carried unanimously. B. A motion was made by Commissioner Endresen and seconded by Commissioner Angel that the Board approves and executes the contract with L. W. Sundstrom, Inc. (KC-316-02) to construct restrooms at Clear Creek Trail. Net Fiscal Impact: $42,000. Source of Funds: Parks Capital Improvement Fund. Motion carried unanimously. 5) PUBLIC WORKS DEPARTMENT: A. A motion was made by Commissioner Endresen and seconded by Commissioner Angel that the Board adopts Resolution No. 141-2002* thereby concerning initiating County Road Project No. 2537 (CRP). Net Fiscal Impact: $70,000. Source of Funds: Road Fund 50% $ SSWM 50%. Motion carried unanimously. B. A motion was made by Commissioner Endresen and seconded by Commissioner Angel that the Board approves and executes the Water Easement Agreement with the City of Bremerton for the Olympic View Transfer Station to convey a nonexclusive easement for the sole purpose of constructing, operating, maintaining and repairing a water line under and across the property. Net Fiscal Impact: N/A. Source of Funds: N/A. Motion carried unanimously. C. A motion was made by Commissioner Endresen and seconded by Commissioner Angel that the Board approves and executes the contract with Seminole Environmental, Incorporated (KC-411-02) for the Scandia Creek at Viking Way Fish Passage Improvement Project. Net Fiscal Impact: $81,927. Source of Funds: State Grant -$62,250/SSWM Fees $19,677. Motion carried unanimously. D. A motion was made by Commissioner Endresen and seconded by Commissioner Angel that the Board approves and executes the employment contract with Dave Dickson (KC 404-02) to serve as Assistant Public Works Director – Utilities Division. Net Fiscal Impact: $80,558.40. Source of Funds: Public Works – Utilities. Motion carried unanimously. E. A motion was made by Commissioner Endresen and seconded by Commissioner Angel that the Board approves and executes the employment contract with Mark Stanisich (KC 404-02) for Manager – Equipment Services Division. Net Fiscal Impact: $63,148.80. Source of Funds: ER&R Fund. Motion carried unanimously. F. A motion was made by Commissioner Endresen and seconded by Commissioner Angel that the Board approves and executes the employment contract with Gordon Roycroft -- Senior Program Manager – Engineering Division (KC 437-02). Net Fiscal Impact: $73,070.40. Source of Funds: Road Fund. Motion carried unanimously. G. A motion was made by Commissioner Endresen and seconded by Commissioner Angel that the Board approves and executes the contract with IMS Infrastructure Management Services, Inc. (KC-305-02) for professional pavement condition survey services countywide. Net Fiscal Impact: $42,884. Source of Funds: County Road Construction. Motion carried unanimously. 6) PARKS & RECREATION: A. A motion was made by Commissioner Endresen and seconded by Commissioner Angel that the Board approves and executes the employment contract with Beverly Reeves (KC-431-02) to serve as Operations and Maintenance Superintendent for the Parks and Recreation Department. Net Fiscal Impact: $54,496 plus benefits. Source of Funds: Parks and Recreation Operating Budget. Motion carried unanimously. 7) OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE BOARD: (Please limit comments to 3 to 5 minutes) A. Laura Heston addressed the Board with concerns about the possible loss of programs/activities at the Givens Center due to the need for additional county offices and budget cuts. B. Carrie Mast also addressed the Board with concerns about the possible loss of programs/activities at the Givens Center and submitted a petition relative to this concern. C. Scott Henden suggested the Board reduce its wages by 10% in support of the County's budget. D. Kelly Eckstrom addressed the Board with concerns about the possible loss of programs/activities at the Givens Center. 8) COMMISSIONERS/ELECTED OFFICIALS/DEPARTMENT HEADS: A. Discussion was held, comments called for and hearing no objection, a motion was made by Commissioner Endresen and seconded by Commissioner Angel that the Board adopts Resolution No. 142-2002* thereby adopting a policy to promote local purchases. Net Fiscal Impact: Potential revenue. Source of Funds: N/A. Motion carried unanimously. B. Discussion was held, comments called for and hearing no objection, a motion was made by Commissioner Endresen and seconded by Commissioner Angel that the Board adopts Resolution No. 143-2002* thereby adopting Kitsap County's Mission and Vision. Net Fiscal Impact: None. Source of Funds: N/A. Motion carried unanimously. 9) BOARD OF COMMISSIONER'S COMMENTS: A. Commissioner Angel gave highlights of the First Annual Forgiveness Day in Kitsap County. B. Commissioner Endresen gave highlights of the Bainbridge Island Reclamation Landfill ceremony. C. Chair Botkin commented on a presentation given by the guest speaker hosted by the Kitsap Alliance of Property Owners relative to transportation and other growth issues in the County. The public meeting adjourned at 10:45 AM. Chair Botkin announced that the Board would go into executive session this afternoon from 4:00 PM – 4:30 PM to discuss potential litigation and personnel issues and did not expect to reconvene for additional business after the executive session. The executive session began at 4:00 PM and ended at 4:20 PM. BOARD OF COUNTY COMMISSIONERS KITSAP COUNTY WASHINGTON TIM BOTKIN, CHAIR CHRIS ENDRESEN, COMMISSIONER JAN ANGEL, COMMISSIONER ATTEST: HOLLY ANDERSON DATE APPROVED CLERK OF THE BOARD * See Resolution Journal Volume No. 57 ** See Ordinance Journal Volume No. 11 OTHER MEETINGS ATTENDED BY THE BOARD: 08/05/02 12:00 PM Lunch with Employee of the Month 2:00 PM Administrator's Briefing-BCC Conference Room 4:00 PM Exec Session on Potential Litigation and Personnel Issues – BCC Conf Room 7:30 PM Meeting with Port Orchard City Council – City Chambers 08/06/02 10:00 AM ESA Meeting-BCC Conference Room 08/07/02 9:00 AM Work Study-Public Works 3rd Floor Conf Room 08/10/02 1:00 PM Grand Opening – Ft Ward, Bainbridge Island THE NEXT MONDAY MEETING OF THE BOARD OF COMMISSIONERS WILL BE AUGUST 12, 2002. Visit the County's website at www.kitsapgov.com NOTE: KITSAP COUNTY DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY. INDIVIDUALS WHO REQUIRE ACCOMMODATIONS SHOULD CONTACT THE COMMISSIONER'S OFFICE AT (360) 337-4428 OR TDD (360) 337-7275 OR 1-800-816- 2782. (PLEASE PROVIDE TWO WEEKS NOTICE FOR INTERPRETER SERVICE) UPCOMING TIMED AGENDA ITEMS: (PLEASE NOTE: These dates and times are tentative and subject to change) AUGUST 12, 2002: AUGUST 19, 2002: 10:00) Public hearing to consider a Petition to Vacate a portion of Vetter Road NE in the Plat of Poulsbo Heights filed by Suzanne T. Arness. The portion requesting to be vacated is approximately 14,479 square feet or 0.332 acres, is unopened and is not expected to be of use for the County Road system, pedestrian uses or park/greenway purposes in the foreseeable future. The proposed vacation is located in North Kitsap, Commissioner District No. 1. AUGUST 26, 2002: KITSAP COUNTY COMMISSIONERS MINUTES, AUGUST 5, 2002 Page 232 Page 226