HOUSING AND HOMELESSNESS DIVISION

Housing and Homelessness Program Information for Grant Recipients

​Grant Programs and Guidelines

The Kitsap County Housing & Homelessness Division works to reduce Kitsap homelessness and support and increase affordable housing through implementation of state legislation and local policies.  The goals of making homelessness rare, brief, and one-time is supported through systematic planning, facilitating strategic investments of public funds, measuring and reporting on progress, and ensuring an effective community response to these issues. 

Detailed information, grant guidelines, reporting and other tools about each of the grant programs managed by the Housing and Homelessness Division are outlined below.

This grant section and the documents below are intended ONLY for use by organizations that are currently contracted with Kitsap County, not people who are applying for eviction prevention assistance. If you are interested in applying for this eviction assistance program, please visit the Kitsap Eviction Prevention Assistance KEPA webpage for more information and instructions to apply.

Homeless Housing Grant Program (HHGP) and Affordable Housing Grant Program (AHGP)

The Affordable Housing Grant Program (AHGP) and the Homeless Housing Grant Program (HHGP) are funds authorized by the Washington State Legislature and are collected through a fee on certain transactions recorded at the Auditor's Office.  These funds are used to support the operations of emergency shelters and homeless service programs.

Grant Guidelines

2020 Grant Guidelines Handbook for HHGP, AHGP, and CHG (updated 4/21/2020)

Reimbursement Requests

Show Reimbursement Request Instructions >>

ðElectronic Reimbursement Request Form for HHGP, AHGP, and COVID-19  (Updated 4/13/2020)

Quarterly Progress Reports

Show Program Quarterly Report Instructions >>

ð Submit your Electronic Quarterly Progress Report

Consolidated Housing Grant (CHG)

The Consolidated Homeless Grant (CHG) program is funded through the portion of document recording fees that are not retained locally and transmitted to the Washington State Dept of Commerce.  Commerce distributes these funds back to counties through contracts for specific homeless housing and services.

Grant Guidelines

2020 Grant Guidelines Handbook for HHGP, AHGP, and CHG (updated 4/21/2020)

Reimbursement Requests

Show Consolidated Homeless Grant Forms >>


Consolidated Homeless Grant Forms

For more information about the Consolidated Homeless Grant and for CHG forms, please visit http://www.commerce.wa.gov/serving-communities/homelessness/consolidated-homeless-grant/

Quarterly Progress Reports

Show Program Quarterly Report Instructions >>

ð Submit your Electronic Quarterly Progress Report

Kitsap Eviction Prevention Assistance KEPA Grant

The Kitsap Eviction Assistance Program (KEPA) includes several different funding sources for rental assistance prevent eviction for our County's lowest-income households.  This program is funded through the federal Corona Virus Relief Act.

**Attention** This grant section and the documents below are intended ONLY for use by organizations that are currently contracted with Kitsap County, not people who are applying for eviction prevention assistance. If you are interested in applying for this eviction assistance program please visit the Kitsap Eviction Prevention Assistance KEPA webpage for more information and instructions to apply.

Grant Guidelines and Documents

KEPA Kitsap Guidelines PDF (updated 6/8/2021)

KEPA Forms

KEPA Pre-Application 
     KCR    English PDF |  Fillable PDF  |  Word  (v1.2 4/9/2021)
     KCR    Español PDF |  Fillable PDF  |  Word  (v1.2 4/9/2021)
     Generic English  PDF |  Fillable PDF |  Word  (v1.2 4/9/2021)
     Generic Español  PDF |  Fillable PDF |  Word  (v1.2 4/9/2021)

KEPA Landlord Payment Agreement for Individual Payment  PDF | Fillable PDF Word   (v1 4/6/2021)
KEPA Release of Information   PDF |  Word   (v1 4/1/2021)

T-RAP Forms and Guidelines

T-RAP Guidelines PDF (v1 Final 3/9/2021)
T-RAP Rent Payment Agreement Form PDF |  Word (v3 6/4/2021)
T-RAP Other Housing Costs Payment Agreement Form PDF |  Word (v1 6/4/2021)
T-RAP Utility Payment Agreement Form   PDF  |  Word (v3 6/4/2021)
T-RAP Monthly Report Form  ZIP  (v2 4/30/2021)  *Rental Assistance Organization - this report is due each month by the 5th of the month*
Simple Rental Agreement Form 2021  PDF |  Word   (v1 4/6/2021)
T-RAP Self-Declaration  PDF  |  Word   (v1 3/9/2021)
T-RAP Household Information & Eligibility Form Kitsap   PDF  |   Word    (v2.1 5/3/2021)
T-RAP Q&A   PDF (v4 6/4/2021)
Translated T-RAP forms available at this Dept of Commerce Dropbox link

ERAP Forms and Guidelines

Kitsap County ERAP Grant Guidelines  PDF  (updated 9/28/2020)
Kitsap County ERAP Household Information and Eligibility Form   PDF   |   Word   (v3.1 4/9/2021)

Reimbursement Requests

Show Reimbursement Request Instructions and Downloads >>

By/For Grants ONLY grants should be submitted monthly no later than the 14th day of the following month.

Reimbursement requests for Eviction Prevention Distribution Organizations funds may be submitted as frequently as weekly, preferable on Tuesdays, using the Kitsap County Eviction Assistance grant reimbursement process detailed below.

Reimbursement Request Training Slides

You can find training slides for preparing an invoice packet here (v1 4/22/21)   Powerpoint   |   PDF 

To submit an invoice packet:

ð Download and complete the Kitsap County Eviction Assistance Program Reimbursement Request Form (v1 4/21/2021).


Email an invoice packet; include scans of all required paper forms and include all backup documentation. 

a. Email to lnoldan@co.kitsap.wa.us
b. Include your completed Kitsap County Eviction Assistance Program Electronic Reimbursement Request spreadsheet by attaching the saved excel file to your invoice packet email.
c. Packet must include scanned copies of all itemized receipts, clearly indicating the grant expense(s).
d. For payroll expenses, submit time summaries and timesheets signed by employees.
e. For mileage please submit a log including the name of the driver, dates traveled, to/from locations, and miles traveled.
f. For rental/utilities distribution organizations only also include the following as applicable:
    i. Landlord Payment Agreement and Other Housing Costs forms
   ii. Other Housing Costs Payment Agreement form
   iii. Utilities Payment Agreement form
   iv. Any purchase orders, warrants, vouchers, or similar which document payment from your organization to the payee (landlord, utility provider, or other provider).
   v. T-RAP Report Form with corresponding information for households included on the reimbursement request. This report is now due each month to cderenbu@co.kitsap.wa.us no later than the 5th of the month.

Final Reports

Show Final Report Instructions >>

Washington State Department of Commerce

Link to the Commerce CARES Act and State Rent Assistance
ERAP Guidelines, Forms and Q&A
T-RAP Guidelines, Forms and Q&A

COVID-19 Response

The Housing and Homelessness Division of the Kitsap County Department of Human Services was granted emergency COVID-19 Homeless Response funding from the Washington State Department of Commerce.  These funds were granted for the purpose of supporting activities that will reduce the spread of COVID-19 among people experiencing homelessness. 

Grant Guidelines

2020 COVID-19 Grant Guidelines (updated 5/1/2020)

Reimbursement Requests

The Homeless Housing Grant Program and the Affordable Housing Grant Program share a single reimbursement request form:

*This link takes you to our electronic submission system, powered by DocuSign.  This form includes a Reimbursement Request Form and a Summary Statement of Expenses.

Important Note:  Before you click the link, you must have all the information you will need to submit the reimbursement request assembled. Unfortunately, you cannot save your work once you've started.

Below are example blank Reimbursement Request Form and Summary Statement of Expenses Form.

Example Reimbursement and Summary Forms:

Example Reimbursement and Summary Statement Form

Official Forms:

Fro recipients fo AHGP, HHGP, or CHG funds see the Grant Guidelines Handbook for reimbursement instructions.  Refer to pages 6-9 for cost categories and eligible expenses 10-14 for instructions.

For recipients of COVID-19 Response funds see the 2020 COVID-19 Grant Guidelines for reimbursement instructions.

If your contract has had an amendment, please refer to Completing a Docusign Reimbursement Request for Contracts with an Amendment

 

ð Electronic Reimbursement Request Form for HHGP, AHGP, and COVID-19  (Updated 4/13/2020)


ERAP Reimbursement Requests

For organizations providing rental assistance and By & For Partners a reimbursement request invoice packet must be submitted by the 14th day of the month following the expenditures.  You can find a .pdf of the training slides for preparing an invoice packet at this link.

To submit an invoice packet:

Download and complete the Excel ERAP Reimbursement Request Form (updated 11/9/2020).

Email an invoice packet; include scans of all required paper forms and include all backup documentation. 

a. Email to cderenbu@co.kitsap.wa.us.

b. Include your completed ERAP Electronic Reimbursement Request spreadsheet in EXCEL (the original format).

c. Packet must include scanned copies of all itemized receipts, clearly indicating the ERAP grant expense(s).

d. For payroll expenses, submit time summaries and timesheets.

e. For mileage please submit a log including the name of the driver, dates traveled, to/from locations, and miles traveled.

Kitsap County News

2019 Final Quarterly Progress Report

Show Program Report Instructions >>

Example Final Quarterly Progress Report Form

ð Final Quarterly Progress Report

Remember, for all contracts you must also submit an HMIS Quarterly Report, pulled directly from HMIS and then emailed as an Excel file to cderenbu@co.kitsap.wa.us.

Instructions for the Clarity HMIS Quarterly Report


Affordable Housing Grant Program Reports

Show Program Report Instructions >>

Example AHGP Quarterly Report Form
Example AHGP Final Report Form

AHGP Quarterly Progress Report
AHGP Final Progress Report*

* Submit the Final Progress Report at the conclusion of your Affordable Housing Grant instead of the 4th quarter report. Before clicking the link above, please be prepared to completely fill out your Final Report and submit it.


Quarterly Progress Reports

Show Program Report Instructions >>

Quarterly Progress Reports

All grant recipients must submit a quarterly report for each quarter of their contract, regardless of whether there was any grant activity. Quarterly progress reports are due the 15th day of the month following the end of the calendar quarter (April 15 May 31, July 15 31, October 1531, January 15 February 5th). All Quarterly Progress Reports are submitted electronically through DocuSign.

Important Note: Before you click the link, you must have all the information you will need to submit the reimbursement request assembled. Unfortunately, you can not save your work once you've started. Every time you click the link a new report is sent whether you finish it or not.

Quarterly Progress Report Form:

You can look at a blank example Quarterly Progress Report Form below so you know what information you will need, but you may only submit this form via the DocuSign process.

Example Quarterly Progress Report Form (5/20/2020)

* If your grant contract ends on the calendar year (December 31st) submit the Final Progress Report at the conclusion of your Homeless Housing Grant and/or Affordable Housing Grant instead of a 4th quarter report. Before clicking the link above, please be prepared to completely fill out your Final Report and submit it.

Download the sample form here

ð Submit your Final Progress Report (updated 1/22/2021)

OR - for grantees on the fiscal year 7/1-6/30

ð Submit your Quarterly Progress Report


Consolidated Homeless Grant Forms

For more information about the Consolidated Homeless Grant and for CHG forms, please visit http://www.commerce.wa.gov/serving-communities/homelessness/consolidated-homeless-grant/


Contact Us

   Kirsten Jewell, Division Manager
   360-337-7286 or kjewell@co.kitsap.wa.us

   Cory Derenburger, Division Specialist
   360-337-7287 or cderenbu@co.kitsap.wa.us

   Doug Washburn, 
   Director Department of Human Services
   dwashbur@co.kitsap.wa.us

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