HOUSING AND HOMELESSNESS DIVISION

Housing and Homelessness Program Information for Grant Recipients

​Grant Programs and Guidelines

The Kitsap County Housing & Homelessness Division works to reduce Kitsap homelessness and support and increase affordable housing through implementation of state legislation and local policies.  The goals of making homelessness rare, brief, and one-time is supported through systematic planning, facilitating strategic investments of public funds, measuring and reporting on progress, and ensuring an effective community response to these issues. 

Detailed information, grant guidelines, reporting and other tools about each of the grant programs managed by the Housing and Homelessness Division are outlined below.

This grant section and the documents below are intended ONLY for use by organizations that are currently contracted with Kitsap County, not people who are applying for eviction prevention assistance. If you are interested in applying for this eviction assistance program, please visit the Kitsap Eviction Prevention Assistance KEPA webpage for more information and instructions to apply.

Homeless Housing Grant Program (HHGP) and Affordable Housing Grant Program (AHGP)

The Affordable Housing Grant Program (AHGP) and the Homeless Housing Grant Program (HHGP) are funds authorized by the Washington State Legislature and are collected through a fee on certain transactions recorded at the Auditor's Office.  These funds are used to support the operations of emergency shelters and homeless service programs.

Grant Guidelines

guidebook_48x48.png2022 Kitsap County Grant Guidelines Handbook for HHGP, AHGP, and CHG (updated 3/15/2022)

Reimbursement Requests

Show Reimbursement Request Instructions >>

excel_logo48x48.png Download the 2022 KCHHD Reimbursement Request Form  (v1.7.2 6/1/2022)

cognito_logo48x48.png Submit your Reimbursement Request and Backup Documentation online using the Cognito KCHHD Document Submission Form

Quarterly Progress Reports

Show Program Quarterly Report Instructions >>

Quarterly progress reports are due the last weekday of the month following the end of the calendar quarter (April 30, July 30, October 29, January 31)
* If your grant contract ends on the calendar year (December 31st) submit the Final Progress Report at the conclusion of your Homeless Housing Grant and/or Affordable Housing Grant
instead of a 4th quarter report. Before clicking the link below, please be prepared to completely fill out your report and submit it.

business-report48x48.pngSubmit your Quarterly Progress Report (updated 1/19/2022)

Consolidated Homeless Grant (CHG)

The Consolidated Homeless Grant (CHG) program is funded through the portion of document recording fees that are not retained locally and transmitted to the Washington State Dept of Commerce.  Commerce distributes these funds back to counties through contracts for specific homeless housing and services.

Grant Guidelines

guidebook_48x48.png2022 Kitsap County Grant Guidelines Handbook for HHGP, AHGP, and CHG (updated 3/15/2022)

wacommerce48x48.png Access the WA State Department of Commerce Consolidated Homeless Grant webpage for CHG Guidelines, Forms, and Resources

Reimbursement Requests

Show Consolidated Homeless Grant Reimbursement Request Instructions >>

excel_logo48x48.png Download the 2022 KCHHD Reimbursement Request Form  (v1.7.2  6/1/2022)

cognito_logo48x48.png Submit your Reimbursement Request and Backup Documentation online using the Cognito KCHHD Document Submission Form

Quarterly Progress Reports

Show Program Quarterly Report Instructions >>

Quarterly progress reports are due the last weekday of the month following the end of the calendar quarter (April 30, July 30, October 29, January 31)
* If your grant contract ends June 30th, submit the Final Progress Report at the conclusion of your Consolidated Hoomeless Grant 
instead of a 4th quarter report. Before clicking the link below, please be prepared to completely fill out your report and submit it.

business-report48x48.png Submit your Electronic Quarterly Progress Report

Kitsap Eviction Prevention Assistance KEPA Grant

The Kitsap Eviction Assistance Program (KEPA) includes several different funding sources for rental assistance prevent eviction for our County's lowest-income households.  This program is funded through the federal Corona Virus Relief Act.

**Attention** This grant section and the documents below are intended ONLY for use by organizations that are currently contracted with Kitsap County, not people who are applying for eviction prevention assistance. If you are interested in applying for this eviction assistance program please visit the Kitsap Eviction Prevention Assistance KEPA webpage for more information and instructions to apply.

Grant Guidelines and Documents

guidebook_48x48.png KEPA Kitsap Guidelines May 2022 PDF (updated 5/10/2022)     |     KEPA Q&A  PDF  (updated 4/6/2022)

KEPA Forms

KEPA Pre-Application 
     KCR    English PDF |  Fillable PDF  |  Word  (v1.2 4/9/2021)
     KCR    Español PDF |  Fillable PDF  |  Word  (v1.2 4/9/2021)
     Generic English  PDF |  Fillable PDF |  Word  (v1.2 4/9/2021)
     Generic Español  PDF |  Fillable PDF |  Word  (v1.2 4/9/2021)

KEPA Landlord Payment Agreement for Individual Payment - OBSOLETE AS OF 9/1/21 DUE TO UPDATED T-RAP RENT PAYMENT AGREEMENT FORM  PDF | Fillable PDF Word   (v1 4/6/2021)
KEPA Release of Information   PDF |  Word   (v1 4/1/2021)

T-RAP Forms and Guidelines

T-RAP Guidelines PDF (v3 3/16/2022)
T-RAP Guidelines Updates October 2021 PDF (10/22/2021)
T-RAP Rent Payment Agreement Form PDF |  Word (v6 1/31/2022)
T-RAP Rent Payment Agreement Form for Past Arrears PDF |  Word (v1 3/15/2022)
T -RAP Other Housing Costs Payment Agreement Form PDF |  Word (v2 10/22/2021)
T-RAP Utility Payment Agreement Form   PDF  |  Word (v4 10/22/2021)
Simple Rental Agreement Form 2021  PDF |  Word   (v1 4/6/2021)
T-RAP Self-Declaration  PDF  |  Word   (v1 3/9/2021)
T-RAP Household Information & Eligibility Form Kitsap   PDF  |   Word    (v3 10/22/2021)
T-RAP Q&A  PDF (v7 3/16/2022)
Fact-Specifc Proxy - Census Tracts  ZIP (v1 10/22/2021)
Translated T-RAP forms available at this Dept of Commerce Dropbox link

Monthly Distribution Organization Reporting

T-RAP Monthly Report Form  ZIP (v7 5/10/2022)  *Rental Assistance Organizations only - due by the 5th of each month*  Visit LiveStories Reporting page for FAQ, training videos, and more information

ERAP Forms and Guidelines

Kitsap County ERAP Grant Guidelines  PDF  (updated 9/28/2020)
Kitsap County ERAP Household Information and Eligibility Form   PDF   |   Word   (v3.1 4/9/2021)

Reimbursement Requests

Show Reimbursement Request Instructions and Downloads >>

excel_logo48x48.pngDownload the 2022 KCHHD Reimbursement Request Form  (v1.7.2  6/1/2022)

cognito_logo48x48.png Submit your Reimbursement Request and Backup Documentation online using the Cognito KCHHD Document Submission Form

Final Reports

Show Final Report Instructions >>

wacommerce48x48.png Washington State Department of Commerce

Link to the Commerce CARES Act and State Rent Assistance
ERAP Guidelines, Forms and Q&A
T-RAP Guidelines, Forms and Q&A

COVID-19 Response

The Housing and Homelessness Division of the Kitsap County Department of Human Services was granted emergency COVID-19 Homeless Response funding from the Washington State Department of Commerce.  These funds were granted for the purpose of supporting activities that will reduce the spread of COVID-19 among people experiencing homelessness. 

Grant Guidelines

2020 COVID-19 Grant Guidelines (updated 5/1/2020)

Excel, Guide, Business Report icons created by Freepik - Flaticon, juicy_fish

Reimbursement Requests

The Homeless Housing Grant Program and the Affordable Housing Grant Program share a single reimbursement request form:

*This link takes you to our electronic submission system, powered by DocuSign.  This form includes a Reimbursement Request Form and a Summary Statement of Expenses.

Important Note:  Before you click the link, you must have all the information you will need to submit the reimbursement request assembled. Unfortunately, you cannot save your work once you've started.

Below are example blank Reimbursement Request Form and Summary Statement of Expenses Form.

Example Reimbursement and Summary Forms:

Example Reimbursement and Summary Statement Form

Official Forms:

Fro recipients fo AHGP, HHGP, or CHG funds see the Grant Guidelines Handbook for reimbursement instructions.  Refer to pages 6-9 for cost categories and eligible expenses 10-14 for instructions.

For recipients of COVID-19 Response funds see the 2020 COVID-19 Grant Guidelines for reimbursement instructions.

If your contract has had an amendment, please refer to Completing a Docusign Reimbursement Request for Contracts with an Amendment

 

ð Electronic Reimbursement Request Form for HHGP, AHGP, and COVID-19  (Updated 4/13/2020)


ERAP Reimbursement Requests

For organizations providing rental assistance and By & For Partners a reimbursement request invoice packet must be submitted by the 14th day of the month following the expenditures.  You can find a .pdf of the training slides for preparing an invoice packet at this link.

To submit an invoice packet:

Download and complete the Excel ERAP Reimbursement Request Form (updated 11/9/2020).

Email an invoice packet; include scans of all required paper forms and include all backup documentation. 

a. Email to cderenbu@co.kitsap.wa.us.

b. Include your completed ERAP Electronic Reimbursement Request spreadsheet in EXCEL (the original format).

c. Packet must include scanned copies of all itemized receipts, clearly indicating the ERAP grant expense(s).

d. For payroll expenses, submit time summaries and timesheets.

e. For mileage please submit a log including the name of the driver, dates traveled, to/from locations, and miles traveled.

Kitsap County News

2019 Final Quarterly Progress Report

Show Program Report Instructions >>

Example Final Quarterly Progress Report Form

ð Final Quarterly Progress Report

Remember, for all contracts you must also submit an HMIS Quarterly Report, pulled directly from HMIS and then emailed as an Excel file to cderenbu@co.kitsap.wa.us.

Instructions for the Clarity HMIS Quarterly Report


Affordable Housing Grant Program Reports

Show Program Report Instructions >>

Example AHGP Quarterly Report Form
Example AHGP Final Report Form

AHGP Quarterly Progress Report
AHGP Final Progress Report*

* Submit the Final Progress Report at the conclusion of your Affordable Housing Grant instead of the 4th quarter report. Before clicking the link above, please be prepared to completely fill out your Final Report and submit it.


Quarterly Progress Reports

Show Program Report Instructions >>

Quarterly Progress Reports

All grant recipients must submit a quarterly report for each quarter of their contract, regardless of whether there was any grant activity. Quarterly progress reports are due the 15th day of the month following the end of the calendar quarter (April 15 May 31, July 15 31, October 1531, January 15 February 5th). All Quarterly Progress Reports are submitted electronically through DocuSign.

Important Note: Before you click the link, you must have all the information you will need to submit the reimbursement request assembled. Unfortunately, you can not save your work once you've started. Every time you click the link a new report is sent whether you finish it or not.

Quarterly Progress Report Form:

You can look at a blank example Quarterly Progress Report Form below so you know what information you will need, but you may only submit this form via the DocuSign process.

Example Quarterly Progress Report Form (5/20/2020)

* If your grant contract ends on the calendar year (December 31st) submit the Final Progress Report at the conclusion of your Homeless Housing Grant and/or Affordable Housing Grant instead of a 4th quarter report. Before clicking the link above, please be prepared to completely fill out your Final Report and submit it.

Download the sample form here

ð Submit your Final Progress Report (updated 1/22/2021)

OR - for grantees on the fiscal year 7/1-6/30

ð Submit your Quarterly Progress Report


Consolidated Homeless Grant Forms

For more information about the Consolidated Homeless Grant and for CHG forms, please visit http://www.commerce.wa.gov/serving-communities/homelessness/consolidated-homeless-grant/


Contact Us

   Kirsten Jewell, Division Manager
   360-337-7286 or kjewell@kitsap.gov

   Virginia McCaslin, Grants Program Analyst
   360-979-6358 or vmccaslin@kitsap.gov

   Leah Noldan, Contracts Coordinator
   360-337-7289 or lnoldan@kitsap.gov

   Cory Derenburger, Division Specialist
   360-337-7287 or cderenbu@kitsap.gov

   Doug Washburn, 
   Director Department of Human Services
   dwashbur@kitsap.gov

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